Role Overview
We are looking for a highly organised and proactive Mobilisation Administrator to coordinate mobilisation and demobilisation activities for maintenance shutdowns and project-based works.
This role will be responsible for ensuring personnel are fully compliant, travel-ready, and prepared to arrive on site within required timeframes. You will work closely with Workforce Planning, Recruitment, Training & Compliance, and Site Administration while serving as a key point of contact for client-specific mobilisation requirements.
✨ Why You’ll Love Working With Us
- Annual Bonus and Salary Reviews
- Comprehensive HMO + 1 free dependent
- 30 days paid leave (vacation, sick and wellness) - with cash conversion
- Real growth — workshops, training and clear career pathways
- Great culture — team events, employee fairs, and monthly games with exciting prizes
- Tenure rewards — milestone gifts at 1, 5 and 10 years
- 2 days weekly rest for a better work-life balance
Key Responsibilities:
- Coordinate end-to-end mobilisation and demobilisation of personnel across multiple projects.
- Manage pre-mobilisation requirements including Drug & Alcohol Screening, medical assessments, tickets, competencies, VOCs, inductions, and Site Access Requests.
- Arrange interstate travel, flights, accommodation, and site logistics.
- Prepare and communicate accurate mobilisation plans, demobilisation plans, and labour lists.
- Coordinate job-to-job transitions for personnel moving between projects.
- Maintain accurate mobilisation records and ensure all documentation meets client and company compliance requirements.
- Monitor mobilisation progress and escalate risks, delays, or compliance issues that may impact site readiness or start dates.
- Communicate mobilisation, travel, and accommodation requirements clearly to employees and internal stakeholders.
What We're Looking For:
- Bachelor’s degree in Business Administration, HR, Logistics, or related field
- At least 3 years experience in mobilisation, recruitment coordination, or similar roles
- Experience in mobilisation, workforce coordination, logistics, or operational support within maintenance, shutdown, or project-based environments.
- Proven ability to manage high-volume or time-critical workforce mobilisations.
- Knowledge of site access, compliance requirements, travel logistics, and workforce readiness.
- Experience coordinating interstate travel and accommodation.
- Background in mining, resources, oil & gas, or heavy industry is highly regarded.
- Experience with workforce or mobilisation systems such as Airtable, Pegasus, INX, SAP, or similar is desirable.
- Strong Microsoft Office skills
- Willing to work ONSITE at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, Morning Shift)
About Cybalink Solutions:
Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.
