Accounting Associate

SUMMARY: The Accounts Payable Associate is responsible for the accurate and timely processing of vendor invoices, payments, and expense-related transactions; computes, classifies and records transactions into the company’s financial accounting systems. Checks transactions to locate and resolve discrepancies.  Assists in maintaining effective financial systems and procedures and supports the Controller in identifying process improvements and resolving accounting-related issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following responsibilities.  Other duties may be assigned as needed.

• Prepares accounts payable documentation, verifies accuracy, and processes ACH, wire, credit card, and check payments in accordance with established procedures.
• Reviews coding and account assignments to ensure accurate posting of invoices and expenses within the accounting system.
• Responds to inquiries, verifies accounting transactions, locates, and resolves related discrepancies.
• Reconciles vendor statements and researches discrepancies to ensure timely and accurate payment processing.
• Records, classifies, summarizes, and processes various accounting transactions and performs related arithmetic calculations. 
• Maintains electronic and physical accounts payable records in accordance with company retention policies.
• Works and communicates effectively with Controller and other company employees to carry out a variety of financial record keeping and related administrative functions.

QUALIFICATIONS

• High School Diploma or GED plus at least 6 months of related work experience.
• Above average judgement needed to handle confidential information and a variety of financial analysis and record keeping functions.
• Strong attention to detail and ability to process financial transactions accurately.
• Strong computer skills, including Microsoft Office (Excel and Outlook), with experience utilizing ERP systems for accounts payable processing, vendor management, and financial recordkeeping.
• Working knowledge of general accounting procedures and internal controls.
• Effective customer service and communications skills desired. 
• Must express personal initiative and be able to carry out responsibilities with only limited supervision

Physical, mental, and environmental requirements:

Must be able to perform light work activities including sitting for extended periods of time, reaching and extending hands or arms in any direction, and grasping and holding office documents and materials.  Finger

dexterity is required to manipulate objects with fingers as required for daily use of a calculator and computer keyboard.  Work is usually performed in a sitting position without significant lifting, but some regular

standing and walking may also be required.  Work is usually done inside an office atmosphere free from exposure to adverse environmental and weather conditions.