- Degree Level: Bachelor
- Nationality: Saudi
- Years of Experience: 2
The jobs in this level are responsible for providing the necessary support to section heads by offering a complete secretarial, administrative support service and general office duties of a responsible and confidential nature. This includes first point of contact direction, time management, correspondence disposition and resolution, leading administration staff.
Responsibilities
- Follows all relevant Administration procedures so that work is carried out in a controlled and consistent manner.
- Follows the day-to-day operations related to own jobs in the Administration to ensure continuity of work.
- Supervises the activities and work of Levels 1, 2 & 3 to ensure that all work within a specific area of the Administration unit activity is carried out in an efficient manner.
- Provides a complete secretarial and administrative service to function heads or a department to facilitate the processes and allows them to concentrate on mainstream activities.
- Provides a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
- Provides a time management/diary service for the managers to ensure ability to attend all key meetings at the appointed times.
- Communicates section head's instructions or desires to various individuals and/or departments, and furnishes and obtains information from other managers.
- Monitors office stationary usage and initiate replenishment action to maintain supply levels.
Qualifications
Education
- Bachelor degree in Business Administration or any related field
Experience
- 2-4 years of related experience
Skills
- Business Acumen – Level 2
- English Language Skills – Level 2
- Professional Writing Skills – Level 3
- IT & Computer Literacy – Level 3
- Presentation / Facilitation Skills Level 1
Competencies
- Committed to Dallah – Level 2
- Customer Service Orientation – Level 2
- Organisational Awareness – Level 1
- Teamwork – Level 1
- Flexibility – Level 2
