Grants Coordinator – Deaconess Illinois

Mission Statement

To advance the health and wellbeing of our community with a compassionate and caring spirit.

A Brief Overview

The Grants Coordinator provides administrative and operational support for grant activities within the Office of Academic Affairs (OAA), in collaboration with the Deaconess Foundation. This position coordinates grant opportunities, supports application development, maintains grant records, tracks deadlines, and assists with post-award reporting and compliance.

The Grants Coordinator works closely with internal departments, leadership, the Grant Writer, and external funding organizations to ensure grant activities are organized, documented, and completed accurately and on time.

What You Will Do

• Coordinate the intake, tracking, and review of grant opportunities and funding announcements.

• Support Grant Selection Committee meetings, including scheduling, documentation, minutes, and follow-up.

• Assist with grant applications by gathering supporting documents, coordinating internal approvals, proofreading materials, and tracking deadlines.

• Maintain grant tracking systems, records, agreements, budgets, reports, and correspondence.

• Monitor post-award reporting deadlines and assist with reports, amendments, and grant closeout activities.

• Coordinate communication among internal departments, the Deaconess Foundation, and external funders.

• Develop and maintain spreadsheets, dashboards, and reports to track grant activity and outcomes.

• Assist with compliance documentation, audits, process improvements, and other departmental projects as assigned.

What You Will Need

Education

Required:

• High school diploma or GED.

• Coursework in business administration, healthcare administration, public administration, communications, or a related field, or an equivalent combination of education and experience.

Preferred:

• Bachelor's degree in business administration, healthcare administration, public administration, nonprofit management, or a related field.

Experience

Required:

• Minimum of two years of experience in administration, grants, program coordination, project coordination, healthcare administration, or a related field.

Preferred:

• Experience with grants administration, applications, reporting, or sponsored programs.

• Experience in healthcare, higher education, nonprofit, or research environments.

• Experience coordinating projects, tracking deadlines, or maintaining compliance documentation.

Skills and Abilities

• Strong organizational, communication, and time-management skills with attention to detail.

• Ability to manage multiple priorities and deadlines.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.

• Ability to prepare, proofread, and organize professional documents, reports, and budgets.

• Ability to maintain spreadsheets, databases, and tracking systems.

• Familiarity with grant administration, funding requirements, and compliance preferred.

• Ability to learn and utilize AI tools and electronic document or grants-management systems.

• Ability to work independently and collaboratively with multiple stakeholders.

Pay Range - $28.71-$40.19