Administrative Assistant

Duties and Responsibilities:

· Conduct front office reception duties, including answering and directing phone calls and greeting in-person visitors.

· Complete a wide variety of office services tasks, including scanning, faxing, copying, filing, and processing mail.

· Assist with the preparation of estate planning binders.

· Make external runs on behalf of the firm using personal vehicle (mileage reimbursed).

· Maintain conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm’s Information Technology personnel.

· Maintain kitchens and supply rooms, including inventorying supplies.

· Enter attorney time entries and other requests into accounting software.

· Maintain electronic and physical files in compliance with firm policies utilizing the firm’s document management system.