Facilities Management Officer/ Senior Officer

Is this your next challenge in Facilities Management?

Major responsibilities

• Provide administrative support to the Facilities Management team and serve as the key document controller for the team's SharePoint and related systems.
• Liaise and collaborate with internal stakeholders and facilities management service providers to ensure effective service delivery.
• Manage users' service requests and maintenance work orders through DFI's in-house systems.
• Coordinate and follow up on emergency repair requests to ensure timely resolution.
• Maintain maintenance records, schedules, and documentation, and issue communications or memos to stakeholders as required.
• Raise purchase orders in accordance with company procedures.
• Process and administer invoice payments, ensuring accuracy and timely submission.
• Prepare routine reports, dashboards, and updates for management review.
• Monitor inventory levels and coordinate replenishment of facilities-related consumables.
• Support workplace moves and seating arrangements.
• Perform other ad hoc duties and projects as assigned by the Facilities Management team.

Do you have experience in Facilities Management? 

• Diploma or Bachelor's degree in any discipline. Fresh graduates are welcome to apply.
• Candidates that can demonstrate how their skills and experiences can support Facilities Management service excellence and continuous improvement.
• 1 to 2 years of relevant working experience in administration, facilities management, or related fields will be an advantage.
• Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• Positive attitude and willingness to learn both technical and non-technical aspects of facilities management.
• Strong interest in facilities operations and a desire to contribute to continuous service improvement initiatives.
• Interest in Artificial Intelligence (AI), ESG, digitalization, or process improvement initiatives will be an advantage.
• Self-motivated, proactive, and eager to develop a career within the Facilities Management industry.
• Looking for long-term growth opportunities within a dynamic and multi-functional FMCG environment.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Chinese word processing.
• Comfortable with learning and adopting new systems, technologies, and AI-enabled tools.
• Good command of both written and spoken English and Chinese (Cantonese and Mandarin preferred).
• More experience will be considered as Facilities Management Senior Officer

Mannings is the leading health and beauty chain in Hong Kong with over 300 stores, territory-wide. Our trusted reputation is based on Mannings’ commitment to improve customer health and personal care, leading to ten consecutive years of being voted “No. 1 Most Preferred Brand” in Hong Kong. Our culture is open and progressive – simply to achieve the best for our customers both externally and internally. Applications are welcomed from high calibre individuals to join our growing team.