SUMMARY
Under the direction of the Accounting Manager and in accordance with established policies and procedures, full-time clerk is responsible for assisting the Accounting Department with overall support of the department’s accounting duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.
COMPETENCIES
- Demonstrates attention to detail
- Follows policies and procedures
- Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
- Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly and accurately
- Observes safety and security procedures; uses equipment and materials properly
- Manages competing demands; able to deal with frequent changes, delays, or unexpected events
- Reliable and is consistently at work and on time
- Follows instructions, responds to management direction; takes responsibility for own actions
- Displays honesty, integrity and trustworthiness
- Maintains complete confidentiality in all matters
- Competency in 10-key by touch
- Able to work independently
RESPONSIBILITIES
- Prepare/scan/file supporting documents
- Assist with Monthly Reconciliations
- Performs support for all other accounting duties including but not limited to:
- Research
- Accurate and timely paper and electronic filing
- General office tasks assigned
- Assist with money counting
- Assist with payroll entries
At the direction of the Accounting Manager, assist with the annual appeal in the following areas:
- Assist with entering pledges from two appeals into the computer system
- Assist with entering monthly appeals payments received
- Assist with sending out monthly computer-generated statements
Help with month end including but not limited to:
- Supporting documents
- Recurring journal entries
- Emailing Holy Family Retreat Center invoices
- Follow-up with overdue invoices
Bank:
- Review bank reconciliations at month end
- Verify deposits
- Identify missing items
- Deposit and Loan System
Assist with data entry for:
- Accounts payable
- Staff Accountant
- Accounts Receivable
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
