POSITION SUMMARY:
Provides comprehensive administrative, operational, and ministry support to the Director of Hispanic Ministry. Serves as a key liaison among diocesan offices, parishes, clergy, ministry leaders, volunteers, presenters, and external partners. Coordinates day-to-day office operations, event planning and logistics, communications, financial administration, and departmental initiatives to ensure the effective delivery of diocesan Hispanic Ministry programs and services.
KEY RESPONSIBILITIES:
- Provide administrative support, correspondence management, scheduling, agendas, minutes, records management, and office coordination.
- Coordinate logistics, registrations, facilities, hospitality, certificates, materials, volunteer communication, and participant communication for diocesan events including the Eucharistic Congress, Hispanic Ministry formation programs, leadership development initiatives, conferences, workshops, and special events.
- Serve as a bilingual point of contact in English and Spanish for clergy, parish staff, volunteers, and participants.
- Prepare reimbursement requests, invoices, stipends, credit card reconciliations, and other financial documentation.
- Maintain databases, registration systems, mailing lists, attendance records, and departmental files.
- Create, distribute, and maintain promotional materials, flyers, forms, certificates, and electronic communications.
- Coordinate travel arrangements and meeting logistics as needed.
- Support recruitment and onboarding processes including interview scheduling, candidate communication, and coordination with Human Resources.
- Collaborate with diocesan departments and external organizations in the planning and execution of joint initiatives.
- Utilize Microsoft 365 tools including Outlook, Teams, SharePoint, Forms, Word, Excel, Planner, and related collaboration tools to support departmental operations.
- OTHER
RESPONSIBILITIES:
Perform related duties as assigned by the Director of Hispanic Ministry. DIRECT REPORTS: N/A
