Human Resources Assistant

Diocesan Job Description: Human Resources Assistant

Classification:

Part Time, Hourly, Non-Exempt

            Onsite, 25 hours per week

Reports To: Director of Human Resources

The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position.  Duties and responsibilities are also subject to change by the employer as the needs of the employer and the requirements of the job change.

Job Summary

The Human Resources Assistant is responsible for the administrative support relating to the posting and processing of new applicants, as well as assist pastors, principals, and managers regarding the hiring of new employees.

This position requires extreme confidentiality, care, and trust.

Essential Duties and Responsibilities

• Serves as the main point of contact for general calls and new applicants
• First line processor of applicant materials and completion of hiring process
• Initiate the Safe Environment process for new employees as part of the hiring process
• Assist with the maintenance of personnel files while maintaining confidentiality
• Scanning, filing, copying of required materials as needed for daily correspondence
• Assist with planning training, meetings, and events as needed
• Assist in maintaining regular communication with parishes, schools, and department heads of the Curia
• Provide administrative assistance to the Director of Human Resources as needed
• Other duties as assigned by supervisor

Job Skills and Qualifications

• Compassionate personality, patient, responsible and committed to assisting others
• Must be able to work independently as well as part of a team
• Demonstrated ability to prioritize, organize, multi-task, and manage time
• Excellent written and verbal communication skills
• Must be self-motivated, able to work under pressure and able to work with a variety of personalities
• Ability to collaborate, and maintain working relationships with parish, school, and diocesan staff
• Ability to maintain confidentiality and discretion
• Proficient with Microsoft Office Suite

Education and Preferred Work Experience

• Associate Degree and/or a minimum of three years of office management/administrative work experience preferred
• Familiar with Church administrative and organizational structures preferred
• Previous Diocesan experience preferred

Physical Demands

• Regularly spend long hours sitting and using office equipment and computers

• Regularly move from sitting to standing positions effortlessly

• Regularly use hands and fingers to lift files, open filing cabinets, and for data entry purposes

• Frequently bend to file paperwork

• Must be able to speak and hear clearly so listeners can understand

• Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus

• Occasionally lift 10-15 pounds