Outreach and Event Coordinator PT Chippewa Valley

Position Title: Outreach & Event Coordinator,

 Location: Chippewa Valley / Eau Claire

 Status: Part-time 

 Pay: $18-$20

Hours 0-15 hours/week

Are you looking for a position that brings purpose to your life? Would you like to wake up every day knowing that you are making a difference in the lives of individuals with disabilities? If this sounds like you, then read on for an exciting opportunity to join us at the Down Syndrome Association of Wisconsin! 

 The Down Syndrome Association of Wisconsin is a statewide non-profit organization dedicated to improving the lives of individuals with Down syndrome and related disabilities, and their families, through awareness, education, information, programs, services, and the exchange of ideas and experiences.

DSAW provides programs and services throughout the lifespan as well as educational opportunities and events.

We have an immediate opening for an Outreach & Event Coordinator.  The Coordinator will be responsible for planning and implementing family and fundraising events as well as building relationships with families and partner organizations in their region. Successful candidates are positive, energetic, and passionate about helping individuals with Down syndrome and other disabilities achieve amazing lives. This position is perfect for someone looking for part-time hours, a moonlighting special education teacher, a parent of a child with Down syndrome or related disabilities, and/or a college student. Get paid to have the most fun you can imagine, throwing family and awareness events in your area!

As a face of the organization, successful candidates will be outgoing, detail-oriented, tech-savvy, and able to work some nights and weekends in support of events. Project management, event planning, self-direction, and writing skills are important; attention to detail and follow-through are a must. Key attributes are a genuine love of working with people, the ability to take direction and constructive feedback, and a desire to give 100% every day on behalf of individuals with diverse abilities. Successful candidates will have a positive track record of responsibility and operations for similar organizations or individual efforts. Candidates should be willing to travel for events. The Coordinator can expect to work additional hours in the early fall to support our fundraising event (Annual Awareness Walk). 

Essential Functions and Responsibilities

Family Event Planning and Implementation

• Take ownership of the planning and implementation of fun family events, holiday events, and more
• Complete specific tasks, which may include reserving facilities, purchasing supplies, and collaborating with other partners/vendors
• Send reminder emails to participants registered for events
• Manage volunteers for programs and events 
• Assist the Board in planning and/or hosting events in the area as needed
• Other event and program support duties as assigned

Fundraising Event Planning and Implementation

• Take ownership of the planning and implementation of the annual local events 
• Update project management spreadsheet and ensure timely completion of action items
• Meet frequently with volunteer event committees
• Work with and secure all event facilities, vendors, and special guests
• Solicit donations and monetary sponsorships
• Print and send sponsor and participant mailings
• Put together raffle baskets
• Purchase supplies 
• Manage volunteers
• Create raffle baskets
• Pack and lift boxes
• Set up for the event
• Communicate with participants
• Other event duties as assigned
• Candidate must be available on the event day and in the 3-4 weeks leading up to our walk

Advisory Board Coordination

• Collaborate with the Chapter Advisory Board to strengthen engagement and leadership
• Assist with the preparation for monthly advisory board or committee meetings, including creating the agenda, pre-read packet, and sending out reminders
• Act as the key point person for the Advisory Board for questions and assistance
• Help the Advisory Board create applicable program and event committees to further their work
• Engage board members in supporting events, outreach efforts, and fundraising initiatives 

Community Outreach

• Build relationships with families and local organizations through attending events, conferences, and fairs across the Chapter
• Work collaboratively with partner organizations on joint events
• Work with DSAW boards, committees, and community volunteers.

Administrative Duties

• Respond to applicable emails and phone calls related to local events and support
• Maintain event inventory in storage unit

Marketing Duties

• Promote local chapter events on social media
• Send email blasts regarding upcoming events
• Other duties as assigned

 Qualifications

• Event planning experience is preferred
• The minimum education level for this job is a high school diploma
• Applicant must have a valid Driver’s License in the state of Wisconsin, and should have access to a reliable vehicle with adequate insurance coverage.
• Applicant must be willing and able to regularly lift at least 50 pounds for event and program support. 
• Applicant must be able to pass a caregiver background check, credit check, and driver’s license background check.
• Applicant must be able to work some evenings & weekends and must be willing to travel 
• Professional written and interpersonal skills are essential
• Outstanding personal integrity and commitment to DSAW’s mission

Interpersonal

• Must be a sensitive and mature individual who is able to relate well to others
• Demonstrates warmth, insight, interest, and respect for persons with disabilities
• Willingness to be flexible with their schedule
• Able and willing to be a team player and to work cooperatively with DSAW staff
• Ability to manage oneself while working remotely
• Ability to multitask and adhere to timelines set forth for quality management

Equal Opportunity Employer The Down Syndrome Association of Wisconsin is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.