Overview
Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we've cared for our employees and customers—earning recognition as the 19th largest privately owned builder in the country and building a culture of long-tenured employees.
We are proud to be a four-time U.S. Best Managed Company (2022–2025), a distinction sponsored by Deloitte Private and The Wall Street Journal, and to be Great Place to Work® certified for the past four years.
Enrich your career at a company that values integrity, excellence, opportunity, stability, and success.
Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C.
Responsibilities/Qualifications
Drees Homes is currently looking for a Division Operations Coordinator. As a Drees Division Operations Coordinator, you will be responsible for coordinating residential construction operations from contract execution through closing while serving as a primary liaison between Sales, Construction, Finance, Architecture, Customers, Lenders, Title Companies, Municipalities, and Trade Partners.
Duties and Responsibilities:
- Coordinate operational workflow across sales, permitting, construction administration, and closing functions
- Coordinate and oversee the contract-to-start process for all homes
- Ensure addresses and lot-specific information are entered accurately into JDE and Lot Factor Administration
- Compile and submit SLC paperwork for architectural review and review documentation to and from Architecture for accuracy
- Process Plan Review and Pre-Construction reviews
- Manage permitting activities, municipal approvals, and plan review processes
- Apply for building, water, sewer, MEC, and zoning permits and prepare checks as needed
- Request plot plans from engineers and maintain accurate start schedules and calendars
- Prepare Builder Start Packages and create home templates in DreesBuild
- Process contracts, addendums, change orders, loan approvals, deposits, and other customer documentation
- Maintain accurate records within JD Edwards and other business systems
- Enter and maintain market home listings in applicable MLS databases
- Submit New Community and Neighborhood Request Forms and Lot Release Forms as requested
- Upload and maintain community, home, and customer documents within DreesNet (SharePoint)
- Process invoices, Field Purchase Orders (FPOs), Zero Vouchers, and Integrity Reports
- Process utility bills for homes under construction and model homes
- Coordinate utility cancel/stop service requests for closed homes
- Support cost tracking, estimate management, bids, and subcontractor administration
- Coordinate builder risk and construction documentation requirements
- Coordinate all activities required for successful home closings
- Schedule home inspection walkthroughs and closings and prepare final bills and closing paperwork
- Coordinate with title companies, lenders, HOA management companies, and other partners throughout the closing process
- Distribute keys, process HOA payments, collect closing escrows, and complete other closing-related activities
- Process final documentation and close jobs within company systems
- Prepare operational reports, forecasts, and performance metrics
- Assist the Operations Manager with reporting, process improvement initiatives, special projects, and training
- Perform additional duties as assigned
Knowledge and Skills:
- Highly organized with strong attention to detail
- Ability to coordinate multiple projects, deadlines, and priorities simultaneously
- Strong administrative and organizational skills
- Ability to work independently in a fast-paced environment
- Excellent verbal and written communication skills
- Strong customer service mindset with the ability to communicate effectively with internal and external customers
- Ability to establish and maintain effective working relationships with Sales, Construction, Finance, Architecture, customers, lenders, title companies, municipalities, and trade partners
- Strong problem-solving and follow-through skills
- Ability to review documents for accuracy and identify discrepancies
- Proficient computer skills with experience using Microsoft Office
- Ability to learn and effectively utilize internal business systems and technology
- Experience with JD Edwards, SharePoint, MLS databases, or construction management software preferred
Requirements:
- Previous experience in residential construction, homebuilding, operations, administration, or a related field preferred
- Experience coordinating multiple projects or processes simultaneously
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage confidential and time-sensitive information
- Ability to work effectively with multiple departments and external partners
- High School Diploma required
- Bachelor's degree in Business Administration, Construction Management, or a related field preferred
Premier Benefits to Support YOU:
- We offer a comprehensive benefits package, including:
- Medical, dental and vision
- Life, AD&D, and critical illness insurance
- Wellness rewards
- 401(k) savings plan
- Profit Sharing
- Paid time off increasing with tenure
- Tuition reimbursement
- Long and short disability and Parental leave
- Employee discount program on the purchase of a Drees Home
- Employee Assistance Program and much more!
The schedule of this position will be Monday – Friday 8 AM to 5 PM, plus additional hours as necessary.
Summary
Equal Opportunity Employer / Drug Free WorkplaceTo learn more about Drees Homes visit our website www.dreeshomes.com
