Summary:
The Controller is a key member of the Business Office and provides leadership for the school's accounting and financial operations. Reporting directly to the Chief Financial Officer (CFO), the Controller is responsible for the preparation and analysis of financial reports, including statements of activities, financial position, cash flows, budgets, forecasts, and other special financial analyses.
The Controller oversees accounting, accounts payable, accounts receivable, student billing, audit coordination, and budgeting functions - ensuring the accuracy, integrity, and timeliness of financial reporting, while maintaining strong internal controls and effective financial processes to safeguard school assets.
The Controller also develops, recommends, and administers accounting policies and procedures, ensuring compliance with applicable GAAP standards and supporting sound financial decision-making across the organization.
Primary Responsibilities:
- Supervise and assist accounts payable, student billing, and other accounting personnel in the Business Office, ensuring accurate and timely financial reporting
- Prepare monthly financial statements, including variance analysis
- Act as staff support at Finance Committee and Technology, Building & Grounds Committee meetings of the Board, taking and preparing minutes
- Crosstrain on finance functions including payroll, accounts payable, budgeting, accounts receivable, and student billing. Make follow-up accounts receivable calls as necessary
- Ensure accurate and appropriate coding and/or approval of all revenue, expenditure, and journal transactions to their appropriate accounts, including funds with and without restrictions
- Prepare, post, and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyses
- Review account reconciliations on a monthly and quarterly basis
- Provide support in the hiring, training, and review of accounting department staff
- Prepare and monitor monthly departmental budget reports and forecasts, working with administrators and department chairs regarding budget performance
- Draft, develop and recommend policies and procedures related to the accounting department and communicate accounting policies to employees to ensure compliance with such policies
- Actively stay current on new regulations in GAAP and relevant non-profit accounting issues including internal controls
- Plan, coordinate, and oversee internal and independent audits related to financial reporting
- Prepare all periodic surveys and compliance reports for various school industry organizations (e.g., DASL, NAIS, ISAS, NBOA, CSO etc.), as well as other internal and external information requests for financial data or grant preparation
- Remain aware of private school industry trends and activities
- Assist in preparing the school-wide budget and allocating it monthly
