Vendor Operations & Contract Management

Job Overview

We are seeking a motivated, self-starting individual to join our firm as Vendor Management. This role is responsible for managing and optimizing operational processes in Dynasty’s Middle Office, with two core areas of ownership: project managing vendor contracts through onboarding and due diligence, developing and executing ongoing reporting, and building out the function further; and controlling Tallie credit card transaction processing by setting policy, delivering training, and ensuring compliance through both systemic and manual monthly review. The ideal candidate will oversee vendor relationships, ensure accurate documentation, and collaborate with business owners and stakeholders to support new and existing services. Extensive engagement with third-party partners and cross-functional teams is required. This is an in-office position located in downtown St. Petersburg, Florida reporting to the Chief Administrative Officer.

Key Responsibilities: 

• Project manage vendor contracts through onboarding and due diligence, facilitating contract review, negotiation, and risk assessment for resource partners and service providers

• Control Tallie credit card transaction processing by setting policy, delivering training, and ensuring compliance through both systemic and manual review, in coordination with Financial Controller

• Develop and maintain process documentation and policy updates for resource partner management and T&E

• Create and deliver training materials (infographics, PowerPoints) to support company-wide learning and development

• Collaborate with Finance, Legal, Technology, and Operations to ensure alignment during onboarding of resource partners and service providers

• Maintain a comprehensive database of third-party contract information

• Provide key performance indicator reports on operational activities and improvements to senior leadership, key stakeholders, and the Board of Directors as needed

• Serve as subject matter expert for Dynasty’s cloud based VRM system and T&E applications

• Develop and execute ongoing, recurring and scalable reporting to senior leadership and the Board on operational activities and improvements, and build out the vendor contract management function further

• Drive process improvement and cross-functional initiatives to enhance operational efficiency and compliance