Receptionist

Responsibilities

• Welcome and greet visitors, clients and employees with a positive and professional attitude;
• Monitor office security by ensuring all visitors are properly logged with the building security;
• Answer and screen all incoming phone calls in a courteous manner redirecting as needed;
• Maintain a clean and welcoming reception area inclusive of all conference rooms;
• Handle incoming and outgoing mail and packages;
• Manage the calendar for multiple conference rooms and coordination of meetings and ensure conference rooms are clean, organized and maintained after each use;
• Collaborate with meeting owners to ensure conference rooms are ready for scheduled meetings with appropriate catering needs, seating, technology or other supplies;
• Maintain an up-to-date weekly inventory of office supplies and stationery;
• Assist with other administrative tasks such as data entry, copying, travel bookings, expense reports and mailings and material preparation for meetings and conferences;
• Assist with catering ordering for meetings, conferences or other office lunch orders; and
• Ad-hoc projects as needed.

Qualifications

• Bachelor’s Degree from an accredited college/university preferred;
• Previous experience in a receptionist, administrative or office support role;
• Experience with an investment manager or other financial firm a plus;
• Excellent organizational and time-management skills, with a strong attention to detail;
• Demonstrated ability to work autonomously and take initiative with minimal supervision;
• Proficiency in MS Office;
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment;
• Discretion and professionalism when dealing with confidential information;
• Positive attitude, strong work ethic, and a collaborative team player; and
• Ability to lift up to 25-30lbs or push up to 50lbs of office supplies, equipment and other materials as needed.