**The role** We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors. This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri). **How you’ll contribute** * _Facility Management:_ Ensure the office space is well-maintained, organized, and conducive to a productive work environment. * _Vendor Management:_ Coordinate with vendors for services such as cleaning, maintenance, and office supplies. * _Supplies and Inventory:_ Manage office and kitchen supplies, equipment, and inventory.
Place orders as needed to ensure adequate stock levels. * _Administrative Support:_ Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed. * _Expense Management:_ Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed. * _Event Coordination:_ Organize company events, meetings, workshops, and celebrations.
Coordinate logistics, catering, and materials. * _Employee Support:_ Assist with onboarding new employees, including workspace setup, IT support coordination. * _Front Desk Operations:_ Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments. * Ad-hoc Projects: Take on special projects as needed to support company growth and strategic [initiatives.Help](http://initiatives.Help) with organizing company-wide initiatives or processes related to operations, HR, or culture.
Provide general administrative assistance across teams as required. **What you need to succeed** * 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment. * Experience with executive calendaring and support in a remote environment * Strong organizational and multitasking skills with exceptional attention to detail. * Proactive problem solver who can handle multiple projects and deadlines with little supervision. * Excellent written and verbal communication skills. * Ability to manage sensitive and confidential information with discretion. * Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.). * Strong interpersonal skills, with a professional, positive, and approachable attitude. * Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities. * Experience with basic budget management and office supply ordering is a plus. * A passion for startup culture and a collaborative mindset. * NY based with the ability and enthusiasm to work in office Monday-Friday
Job details are sourced from the employer's original posting.
Open job postingAbout the company
Eight Sleep is the world's first sleep fitness company. Our mission is to fuel human potential through optimal sleep. We use innovative technology, detailed design, and proven science and data to personalize and improve each night for everybody—changing the way people sleep forever and for the better. With our flagship product, the Pod, we are addressing critical sleep issues such as temperature regulation, bed elevation, snoring reduction, and the wake-up experience. Hundreds of thousands of customers around the world sleep better every night thanks to the Pod. We are backed by leading Silicon Valley investors like YC Combinator, Founders Fund, Valor, and Khosla Ventures, and we have been recognized as one of Fast Company's Most Innovative Companies in 2018, 2022, and 2023.The Pod was also recognized two years in a row by TIME's "Best Inventions of the Year." We currently sell the Pod in the United States, Canada, the United Kingdom, Europe, and Australia.