Accounts Payable Specialist

Summary

engage2learn is a private equity-backed, acquisitive education services platform — fast-paced, collaborative, and growing both organically and through acquisition. We are looking for an experienced Accounts Payable Specialist to join our lean, high-performing Finance & Accounting team on a part-time basis, up to 20 hours per week. This role owns day-to-day accounts payable across the Company and its acquired entities — processing and paying vendor, contractor, and employee expenses accurately and on time. The Accounts Payable Specialist reports to the Controller and works closely with the Staff Accountant and business partners across the organization. This is a remote, individual-contributor role.

Responsibilities

Invoice & Payment Processing

• Process and code vendor and contractor invoices for accuracy, proper approval, and timely payment across multiple entities
• Match invoices to purchase orders and contracts, and research and resolve discrepancies with vendors, contractors, and internal stakeholders
• Prepare and process weekly payment runs (ACH, check, and wire) and maintain accurate, well-documented disbursement records
• Review, process, and reimburse employee expense reports in accordance with Company policy

Vendor & Stakeholder Relations

• Maintain vendor master data, collect and track W-9 forms, and support year-end 1099 reporting
• Serve as the primary point of contact for vendor, contractor, and employee payment inquiries, resolving issues promptly and professionally

Reconciliation, Reporting & Cash Monitoring

• Reconcile the accounts payable subledger to the general ledger and research and resolve aging items
• Monitor accounts payable aging and upcoming cash requirements, and flag items proactively to the Controller and CFO
• Support month-end close activities related to accounts payable, including accrual calculations

Process Improvement & Documentation

• Identify and recommend process improvements to strengthen accounts payable controls, accuracy, and efficiency
• Maintain organized, audit-ready documentation for all accounts payable transactions
• Partner with the Controller and Staff Accountant on ad-hoc projects and analyses as needed