MEI Assistant Project Administrator

Who we are looking for...

We are seeking an Assistant Project Administrator with an innovative mindset, strong organizational and communication skills, sound judgment, and a commitment to delivering quality transportation projects for the communities ETM serves. This position supports the Project Administrator and project team in the day-to-day administration, inspection coordination, documentation, and contract compliance activities associated with Maintenance Engineering & Inspection (MEI) assignments.

• Support the Project Administrator with daily administration of maintenance and inspection activities, including coordination of field staff, contractor operations, priorities, and project documentation.

• Review daily inspection reports, quantities, photographs, tickets, and supporting records for completeness, accuracy, and consistency with contract requirements.

• Assist with monitoring contractor performance and compliance with plans, specifications, maintenance requirements, work documents, approved procedures, and applicable agency standards.

• Coordinate with inspectors, contractor representatives, engineers, maintenance personnel, and other project stakeholders to communicate work activities, deficiencies, schedule concerns, and field conditions.

• Assist with verification of measured quantities, contractor pay documentation, work authorizations, and other records supporting payment and project closeout.

• Track deficiencies, corrective actions, outstanding documentation, and follow-up inspections to help ensure issues are resolved in a timely manner.

• Support preparation of project correspondence, meeting notes, reports, summaries, spreadsheets, and other administrative or technical documentation.

• Assist with review of Maintenance of Traffic (MOT), safety, quality, and documentation issues and elevate significant concerns to the Project Administrator or responsible engineer.

• Help maintain organized project files and records in accordance with established document-control procedures and agency requirements.

• Provide field coverage and perform inspection duties when needed, including documenting contractor personnel, equipment, activities, locations, quantities, weather, delays, and significant events.

• Participate in pre-work, progress, coordination, and project meetings and assist with follow-up on assigned action items.

• Provide guidance to inspectors on documentation practices and project procedures within the authority delegated by the Project Administrator