Finance Administrator (Temp - Mid Oct 2026 to April 2027)

Sha Tin College is seeking to appoint a Finance Administrator. This role assists the Finance Manager in managing accounting procedures and accurately recording all financial transactions in the school's finance system, ensuring high standards of financial probity and value for money are upheld within the school. This is a temporary position from Mid Oct 2026 to Apr 2027.

Job Specifications / Main Accountabilities 

To be responsible for day-to-day accounting operations, primarily associated with accounts payable and receivable, fixed assets and monthly processing.

• To prepare, record, verify, analyse and report accounts payable/receivable transactions
• To pay vendor invoices, receive and post customer payments on a timely basis
• To maintain and reconcile accounts payable/receivable ledger accounts, financial statements and reports
• To perform bank reconciliations
• To assist the Finance Manager in administering school bank accounts and PTSA accounts
• To prepare analyses and reconciliations of bill runs to detect fraud
• To ensure that transaction entry verification procedures are followed
• To prepare and deliver customer billing and respond to resulting queries
• To manage fixed assets
• To prepare PTSA fund reports monthly and process PTSA payments
• To support the Finance Manager in performing financial analyses and budgetary control
• To be an active and enthusiastic member of the team
• Gain a good understanding of the whole school operation
• To perform other reasonably assigned duties as allocated by the Finance Manager and Senior Leadership Team

Core Professional / Technical Competencies required 

• Fluent in English and Cantonese, both oral and written
• Ability to prioritise and deliver against agreed service levels and targets
• High level of interpersonal and communication skills with all levels of the organisation
• High level of technical accountancy and tax knowledge
• Excellent organisational skills
• Strong ownership of work
• Sound common sense and problem-solving skills.
• Can perform effectively and with integrity under pressure.

Core Soft / Transferable Competencies required

• Respectful, honest and trustworthy
• Flexible
• Possess cultural awareness and sensitivity
• Sound work ethics
• Meticulous
• Shows initiative and can pre-empt issues and challenges.
• Highly motivated individual with a results-oriented mentality
• Ability to work in a mature, constructive and independent manner
• A highly committed team player
• Service and customer-focused ethos
• Readiness to take up responsibilities

Education

LCC higher level or above, or Diploma in Accounting or equivalent

Experience

• Proven track record with at least five years in a finance function
• Excellent hands-on experience using Excel and Word
• Fluency in oral and written English and Cantonese
• Experience of using Accounting software
• Experience in producing management accounts
• Experience of liaison with external audit and taxation bodies
• Previous experience in school finance would be advantageous, but is not essential.

Development / Training to support role competencies 

• Development activities: To be negotiated as part of the performance management process
• Relevant courses: To be negotiated as part of the performance management process

Notes:

The school’s aims and code of conduct should be embraced and promoted.  The School’s policies should be adhered to at all times, whilst ensuring safe working practices are followed in accordance with the school’s Health & Safety policies.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries, please contact Hazel Tong @ 26991811 or Email: [email protected]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.  We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.
In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk

About the Team
ESF Sha Tin College is committed to providing the best possible teaching and learning experiences for every individual through the medium of English. The education provided leads to a variety of internationally recognised examinations, granting students access to higher education and career opportunities worldwide.
Unique to Sha Tin College is a culture where we take responsibility for fulfilling our own potential and that of others for the good of humanity at all levels. Ample opportunities exist to challenge students to become mature, open-minded, caring, responsible and committed individuals with a passion for learning, creativity, sports and a sense of compassion.
With commanding views over the Sha Tin countryside, the College boasts a swimming pool and multi- purpose sports hall, music rooms, drama studios, design and technology workshops, science labs and a food technology centre, Senior School Centre, climbing walls, and a Counselling and Well-being Centre.
https://shatincollege.esf.edu.hk