JOB PURPOSE
Provide support to the Field Service Manager and Maintenance Managers in delivering an efficient and optimised service to the business. Maintaining records of Network Rail fleet assets in-line with company policies and procedures. Also ensuring weekly management and contractual reports are distributed as required.
KEY RESULT AREAS
- Competent in the use of Fleet Asset management system.
- Proven ability to work to changing deadlines and able to multi-task.
- Ability to gather robust data and produce clear concise reports.
- Timely preparation of reports.
- Ability to communicate at all levels.
Qualifications & Experience
- Mathematics GCSE (or equivalent)
- English GCSE (or equivalent)
- Experience in Excel and Microsoft Access
- Prior experience in an administrative role
- Proficient IT skills
Technical Skills
- Excellent working knowledge of Microsoft Office including Work, PowerPoint and Excel, with the ability to analyse numerical data and produce clear reports.
- Proficient in Microsoft Office
- Advanced excel knowledge
- Analytical
Behaviours
- Able to develop working relationships internally and externally
- Process driven
- Proactive, self-motivated and ability to work with little supervision
- Ability to prioritise effectively
- Adheres to deadlines
- Attention to detail
- Teamwork
- Time management
RESPONSIBILITIES & DUTIES
- Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations.
- Creating unscheduled maintenance Work-Orders in FAMS and subsequently closing out with electronic attachment of completed and certified maintenance documentations.
- Creating work arising Work-Orders in FAMS.
- Manage the FAMS asset tracker document alongside the FAMS team.
- Maintaining and update a register of unscheduled faults.
- Monitoring of outstanding work orders.
- Liaise with 3rd party contractors within the Maintenance department to arrange bookings and site visits.
- Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates.
- Liaise with the internal planning department on machine arrival and departure dates.
- Review and keep up to date the Q-Pulse asset management tracker for asset availability and calibration dates.
- Develop and distribute pre & post maintenance packs in line with maintenance schedule.
- Order repair parts through Harsco stores team and update work arising documents.
- Manage the upkeep of the maintenance tracking excel documents.
- Take meeting minutes and distribute to copy holders.
- Distribute and manage the maintenance team roster and holiday planner.
HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with Risk Assessments, method statements and safe systems of work.
- Maintain and utilise all PPE provided by the employer.
- Co-operate with your employer on health, safety and environment.
- Make safe any unsafe conditions where practical and challenge unsafe work practices.
- Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
- Report all, and assist with investigating relevant accidents, incidents and near misses
Harsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.
