S2P Operations Analyst

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Executive Job Description Template

Job title: S2P Operations Analyst

Requesting function:  BE BUSINESS MANAGEMENT OFFICE 

Job title: S2P Operations Lead

Job summary: Describe the main objectives and purpose of the job, why does the job exist? Identify the primary duties and areas of responsibility, 

This role will be part of Business Enablement BMO Source 2 Pay Management team, responsible for the central  oversight of vendor and contract management of the Global Information Security (InfoSec) and Enterprise 
Technology (ET) business units, This role is crucial in maintaining and managing all existing contracts with  external vendors and member firms, ensuring data quality and timely reporting on key contract attributes, 

The position requires close collaboration with Sourcing Managers and key stakeholders to provide transparency  and updates throughout the Source-to-Pay process, The role includes ensuring compliance with procurement and independence policies, influencing procurement behavior and drving accountaibility across the InfoSec and ET  organizations,

Key responsibilities (analytical/decision making/supervisory): Describe the tasks and responsibilities typically required in this role and the extent to which decisions might be made which will require interpretation/judgment, What degree of supervision over others is required in this role? 

• Update and manage contract inventory, ensuring data quality and accuracy; 
• Initiate Sourcing processes for the assigned porfolios; 
• Oversee Sourcing Procurement list and collaborate with Sourcing Managers to ensure Contract Owners receive  timely updates during the sourcing process, 
• Support the InfoSec and ET business units in Source-To-Pay process activities (PO requests, Goods  reciept, invoice approvals), including Independence and Supplier Risk Assessment sub-processes, 
• Ensure compliance with procurement and independence policies throughout InformSec and ET 
  organizations, 
• Influence behavior, expectations, and accountability for the procurement process throughout the InfoSec  and ET organizations, 
• Act as a liasion between Business (Contract Owners), Sourcing, Finance, Independence and Supplier Risk 
  Assurance teams, 
• Support the Intercompany Member Firm contracting and invoicing process, 
• Resolve queries related to Source-To-Pay processes (including late invoice payments);
• Knowledge, skills and experience requirements: Describe what is required from the candidate to perform this role (technical, managerial  or behavioral) and what is deemed mandatory or optional/considered as an asset,) Is flexibility of working hours required, is frequent travel involved? 

Technical skills: 

• Proficient in SharePoint, with the ability to manage content types, lists and security settings; 
• Strong understanding of Source-to-Pay processes and related technologies, 
• Collaboration and Communication: 
  • Experience in collaborating with cross-functional teams, including Souricng, Finance and IT, to achive common  goals; 
  • Excellent communication skills, with the ability to act as a liaison between various teams and provide 
    transparency to key stakeholders, 
• Business Acumen: 
  • Develop and maintain an in-depth understanding of EY's business and the interconnectivity of the asigned  business unit with the firm's overall operating model, 
• Compliance and Process Impvoement: 
  • Knowledge of relevant policies, with the ability to ensure complaince throughout the InfoSec and ET organization,
  • Proactive approach to identifying and propsing process improvement to streamline, strengthen, and automate  operational procedures, 
• Learning and Adaptabillity: 
  • Positive approach to continuous learning, staying up-to-date with expertise in the field, 
  • Ability to apply past learning to new situations, generating fresh approaches to organizational challenges and  encouraging learning from other industries, 
• Qualifications, certifications and education requirements: Are there any qualifications, certifications and/or licenses  required/beneficial to perform this job? What is the minimum level of education required/suggested for this role? 
• Qualification in IT procurement, business administration or a related discipline or equivalent work experience

This job description is intended as a guide to reflect the principal purpose of the job, It is not an all-inclusive listing of the job responsibilities and may vary depending on the geographic location of the job and/or the manager, This job description is subject to change at the discretion of management,  

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