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    Essen Medical Associates

    Healthcare

    Onboarding Coordinator-Hybrid

    Bronx, United StatesRemoteFull-time2+ yrs experience$21 – $26 / hourPosted 1mo ago
    All Essen Medical Associates jobs

    Job description

    Overview

    Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

    Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

    We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

    Job Summary

    Position Title: Onboarding Coordinator

    Job Summary: The Onboarding Coordinator plays a vital role in welcoming and integrating new employees into the organization. This position ensures a smooth, compliant, and engaging onboarding experience for both clinical and non-clinical hires. Working in a hybrid capacity, the Specialist coordinates preboarding, documentation, system access, orientation scheduling, and cross-functional communication with recruiting, IT, training, and compliance teams.

    Responsibilities

    • Coordinate and track onboarding tasks for new hires, including document collection, background checks, and system setup.
    • Send welcome emails, instructions, and orientation materials in advance of start dates.
    • Liaise with Recruiting, Credentialing, and IT to ensure timely profile creation (e.g., HRIS, LMS, timekeeping tools).
    • Conduct Day 1 onboarding sessions (virtual or in-person) and facilitate I-9 verifications.
    • Ensure compliance with onboarding policies, including federal/state verification requirements and internal checklists.
    • Update onboarding trackers and maintain accurate employee records in systems like iCIMS or other ATS/HRIS platforms.
    • Support quarterly audits, visa verification reviews, and reporting needs. Deliver excellent service and communication to new hires and internal teams.

    Qualifications

    Qualifications

    • 2+ years of HR, onboarding, or talent operations experience (healthcare experience preferred)
    • Strong organizational and communication skills
    • Familiarity with onboarding systems (e.g., iCIMS, ADP, Paycom, NetSuite)
    • Ability to manage multiple deadlines while maintaining attention to detail
    • Proficiency in Microsoft Office and virtual platforms (Zoom, Teams)
    • Able to work independently in a hybrid environment with minimal supervision

    Work Environment

    Hybrid: Combination of remote work and in-person support at designated office(s) Occasional in-person attendance for New Joiner Orientation and I-9 verification required

    $21.00-$26.00 an hour

    Equal Opportunity Employer

    Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population. 

    Job details are sourced from the employer's original posting.

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    About the company

    Essen Medical Associates

    Essen Medical Associates is a healthcare organization providing a range of medical services.

    View all Essen Medical Associates jobs
    Industry
    Healthcare
    Open roles
    432

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