Sr Administrative Assistant

The person in this role requires superior organizational skills, keen attention to detail, the ability to meet deadlines, and the ability to juggle multiple high priority requests, all while interfacing professionally with people inside and outside of the company. A critical part of this role is to understand the Company’s priorities to effectively prioritize time and attention amid multiple competing initiatives.

Responsibilities:

Greet and welcome guests

Maintain and manage office supplies

Schedule and coordinate logistics for internal and external meetings, conferences, and special events (onsite & offsite)

Work closely with members of our management team and business partners

Order office supplies and research new deals and suppliersBook domestic/international travel arrangements

Prepare timely and accurate expense reportsOrder food for various meetings and events

Provide full-service visitor management, including anticipating all needs and last-minute scheduling changes

Act as the point of contact for internal and external clients

Partner with cross-functional teams on project tasks, including tracking, driving completion, and following up on key deliverables and outstanding items

Handle special projects as required or requested

Contribute to our culture of being collaborative, respectful, transparent, ethical, efficient, high-achieving, and fun

At least 5 years of experience as an administrative assistant, executive assistant, secretary or office administrative assistant

Strong verbal, written, customer service and excellent organizational skills is a must

Ability to work in a fast-paced environment with changing priorities and deadlines

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and scanners

Proficiency with Microsoft Office (Outlook, Word, Excel) is required

Mac, Box, Google Drive, Bamboo and SEL experience is preferred

Proven history handling multiple responsibilities while maintaining a high level of performance

Passion and level of energy to support the pace of executives and the business

Experience with managing sensitive and confidential information discreetly

Ability to collaborate with a broad range of personalitiesEfficient in booking domestic/international travel

Ability to prioritize and respond in a fast-paced environment and adjust to peaks/interruptions with a positive attitude and professionalism

High attention to detail and consistent follow up

All your information will be kept confidential according to EEO guidelines.

Bay Area Candidates only