Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy.
Employees | Value | Execution | Relationships
JOB SUMMARYThe Service Administrator is an integral member of the project team responsible for preparing all contractual documents for the company’s vendors/subcontractors, negotiate complex terms and conditions, and pricing issues with new and existing customers on private and public works projects.
MINIMUM QUALIFICATIONS- Requires knowledge of construction contracts, contract management software and construction accounting (A/R, WIP) at a level normally acquired through five years or more experience providing such administrative support.
JOB RESPONSIBILITIES- The Service Administrator’s role and responsibilities includes the following key activities:
- Primary duties include service management, job set up, change order management, billings, record keeping / filing and special projects.
- Provide customer service to internal and external customers.
- Review small contracts to execute. Review and execute contracts under 50K after sales/PM review and approval. Review booking package, issue insurance certificate, W-9’s, enroll in OCIP, and all other documents required to fully execute contracts. File pre-lien notices and liens. Issue reverse letters of intent and other contract documents as required.
- Coordinate activities with Accounting and Operations team to make DFP a profitable company.
- Set up new jobs in Spectrum.
- Establish policy and procedures for contract and change order entry and tracking.
- Review and execute change orders after sales/PM review and approval for all change orders under 50K. Assist with and price change orders and submit to customers.
- Enter change orders (proposed, approved, executed) in Spectrum.
- Prepare and issue monthly billings and review with sales and/or Controller.
- Issue invoices as required.
- Review A/R aging for service contracts and review with Controller on a monthly basis and take action to address invoices that are greater than 90 days overdue.
- Provide “cost cards” to management at month-end to support the WIP update process.
- At month-end, receive and review Projected Cost at Completion for Service Contracts and enter into Spectrum. Coordinate closely with and assist Sales and Controller in this process to ensure CAC is accurate.
- Organize and maintain small contract files and correspondence.
- Work with appropriate personnel to secure and maintain office equipment and office supplies.
- Strive to be On Time, Correct and Complete with all responsibilities and perform responsibilities with a positive attitude for the best interests of the company.
- Perform additional duties as assigned.
ADDITIONAL INFORMATION- Background check, credit check, MVR and drug screen may be required (will vary by position).
APPLICATION DEADLINE - 10/19/2026
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