Contracting and Onboarding Specialist with Swedish

Contracting & Onboarding Specialist (Swedish)

Hi, we are Ework Group - a consulting company with Scandinavian origin. We are looking for a motivated colleague to join our Contracting Team. If you are a well-organized person willing to learn new tools and looking to develop your experience working with Scandinavian languages, this role is perfect for you!

Location: Warsaw, hybrid (4 office days/1 remote)

Duration: permanent

Start date: ASAP (or upon agreement)
Overall role description
In the role of Contracting and Onboarding Specialist, you will oversee the assignment signing process and manage contract administration for both suppliers and clients. You will take responsibility for onboarding, controlling and approving time reports to ensure seamless operations. Additionally, you will provide internal and external support to maintain effective communication and issue resolution.
We hire for potential, not only previous experience.
While the responsibilities described below reflect what you will be doing in the role, we do not expect candidates to have performed these exact tasks before. We value transferable skills, a positive attitude, the ability to learn quickly, experience working in an office environment, and strong Swedish language skills. Even if you do not meet all criteria, you can always apply, as we will take care of your proper onboarding and training.

Responsibility & Main Tasks
• Oversee the assignment signing process to ensure that all documentation is completed accurately and efficiently.
• Quality assurance of assignments in the internal database for proper tracking and record-keeping.
• Manage supplier and client assignment contracts, overseeing their administration and updates.
• Take responsibility for the onboarding process, ensuring a smooth transition for all new assignments.
• Control and approve non-auto-approved time reports to maintain accuracy and compliance.
• Provide internal and external support to address queries and resolve any issues related to assignments and contracts.
Accountability
• Accountable for the efficient execution of the assignment signing process.
• Responsible for managing the onboarding process and ensuring that all new assignments are properly integrated.
• Ownership of the contract management process for both suppliers and clients.
• Accountable for providing timely support and resolving issues for both internal and external stakeholders.
Requirements:
System skills:
MS Office
Case management system (nice to have)
Language skills:
English – B2 or higher
Swedish – B1/B2 or higher
Soft skills
Patience and resilience
Attention to detail and structure
Good time management and reliability
Service Minded

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Whistleblowing Policy, which provides guidelines for reporting misconduct can be found on Ework website: https://www.eworkgroup.com/about-us/our-responsibility