Commercial Real Estate Specialist

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 26 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together.  We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive.  Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking a Commercial Real Estate Specialist to support attorneys and paralegals in handling a wide range of responsibilities for commercial mortgage loan transactions. The Commercial Real Estate Specialist plays a vital role in supporting the successful closing of commercial mortgage loan transactions.

The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while ensuring accuracy, professionalism, and exceptional client service.

Key Responsibilities: 

• Collaborate with title companies, clients, borrower's counsel, and third parties to facilitate commercial mortgage loan closings.
• Support in-house attorneys with legal due diligence matters and maintain updated legal closing checklists.
• Maintain organized loan files and pre-closing checklists throughout the pre-closing process.
• Monitor, download, and organize documentation from virtual data room platforms.
• Coordinate the transmission and receipt of signature pages from all transaction parties; review executed signature pages for accuracy and completeness for loan closing and recording.
• Prepare UCC financing statements and escrow instruction letters addressing document recording, closing matters, fund disbursement and delivery of documents post-closing.
• Research and verify property tax due dates and payment status to ensure compliance and identify any outstanding obligations prior to closing.
• Draft and maintain open items lists in preparation for loan closings.
• Collect, organize, and transmit invoices associated with loan closings.
• Assemble original loan documents in preparation for closing.
• Confirm receipt of all items required to close and authorize funding.
• Review and approve closing statements for accuracy and compliance.
• Prepare loan closing binders.
• Manage post-closing distribution of documents, including original loan files.

Job Requirements:

• A Bachelor’s Degree is preferred.
• Minimum 1 year of relevant experience.
• Highly proficient in Microsoft Office software programs.
• Ability to operate standard office equipment and effectively learn and use firm-specific software, office technology, and related programs upon completion of training.
• Ability to work collaboratively and cooperatively with attorneys, business professionals and others in a team-oriented environment.
• Strong organizational skills, with the ability to prioritize multiple tasks, work independently, and meet deadlines in a fast-paced, complex transactional environment.
• Ability to manage a large volume of emails across multiple matters and respond promptly.
• Strong proofreading skills, including the ability to identify contextual, grammatical, typographical and spelling errors.
• Strong Interpersonal and communication skills, with the ability to communicate effectively in person, by e-mail and by telephone.
• Ability to follow instructions effectively from a diverse group of clients, attorneys and business professionals and provide information with courtesy and tact.
• Strong attention to detail and ability to adapt to changing priorities.
• Ability to exercise a moderate level of discretion and independent judgment.
• Analytical and critical thinking skills sufficient to make decisions regarding daily work.
• Strong time management skills, with the ability to handle multiple tasks efficiently and accurately.
• Ability to take initiative to accomplish tasks and objectives in a timely manner with minimal supervision.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.

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