Records Management Analyst

Are you a detail-oriented person who enjoys organizing, scanning, and managing records in both digital and physical formats? Do you take pride in doing things correctly and improving how things work? Florida Housing Finance Corporation is looking for a motivated and dependable individual to join our team as a Records Management Analyst.

This hands-on position supports the lifecycle of records and documents—from scanning and indexing to assisting with retention, storage, disposition, and public records requests. If you thrive in a structured and collaborative work environment, enjoy using document management software and Adobe Acrobat Pro, and have a strong eye for detail, we want to hear from you.

Strong communication skills and the ability to work effectively with team members across departments are essential for success in this role. This position reports to the Records Management Administrator.

Responsibilities Include

• Operating high-speed scanners and reviewing scanned images for quality
• Indexing electronic documents in the Document Management System
• Responding to internal document retrieval requests
• Assisting with records inventories and identifying applicable records series
• Supporting on-site and off-site records storage
• Performing records disposition tasks and updating tracking logs
• Assisting with public records requests and redacting confidential or exempt information
• Reviewing records and system data for accuracy and completeness
• Performing quality-control checks on records preparation, scanning, indexing, and data entry
• Documenting and troubleshooting imaging, indexing, metadata, and document retrieval issues
• Creating and maintaining job aids and quality-assurance checklists
• Helping staff understand records retention, classification, storage, and disposition procedures
• Supporting quality-assurance reviews, audit preparation, and workflow improvements

POSITION REQUIREMENTS:

The ideal candidate will:

• Be able to work independently and as part of a team
• Be able to analyze records-related issues and recommend practical solutions
• Communicate clearly and professionally, both verbally and in writing
• Be able to lift up to 30 pounds when handling physical records
• Pay close attention to detail when reviewing records for accuracy and compliance
• Be proficient in Microsoft Word, Excel, Outlook, and SharePoint
• Be proficient in Adobe Acrobat Pro for document redaction and records management tasks

Preferred but Not Required

• Two or more years of records management experience
• Knowledge of Florida’s Public Records Law, Chapter 119, Florida Statutes
• Knowledge of records retention and disposition requirements under Chapter 257, Florida Statutes
• Experience using OnBase or a similar document management system

This is an in-person position in the Tallahassee office of Florida Housing Finance Corporation. We do not offer remote work options.

*Note: Florida Housing Finance Corporation does not offer employer visa sponsorship. All applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship.

CRIMINAL HISTORY CHECK:

A criminal history record check will be conducted on the selected applicant.