EMEA Payroll Specialist
Location: Kelsterbach, Germany
This role is office-based 4 days per week.
Fortinet EMEA payroll team forms part of the Finance department. The payroll team has overall responsibility for the gathering and collating of information from other departments including the process complex payroll items including RSUs and Stocks. Once reconciled, communicate accurate, compliant instructions to third party payroll providers to ensure timely processing of multiple payrolls (circa 27 Countries and 3500+ people) for the EMEA region.
The EMEA Payroll Specialist must be professional and confident in working with individuals at all levels of the organization and external vendors and customers.
Working at part of a high functioning close knit team (currently of 8) you will be required to perform against tight deadlines, must be highly confidential with sensitive information and demonstrate an ability to build and maintain relationships along with demonstrating solid written and oral communication skills.
Responsibilities:
- Management of assigned regional payrolls, ensuring consistent processes followed, any issues resolved, and all employees paid correctly and on time.
- Establish and maintain relationships with external payroll bureaus, including monitoring service levels.
- Prepare monthly payroll journals.
- Ensure payroll associated payments ie tax, pension etc. are approved and paid within the correct timeframes.
- RSU/Stock option processing.
- Work with the team managers to create, update and maintain effective SOPs
- Ensure effective SOX compliance, including SAS 70/SSAE16 compliance where appropriate.
- Efficient handling of all payroll related queries.
- Assist with the preparation and submission statutory reporting including year end activities, working closely with partners both internal and external.
- Work with external and internal auditors, providing information as and when required.
- Provide support and cover for the other team members within the payroll department.
- Work with project management to successfully deliver Fortinets’ payroll roadmap, including moving to a new payroll partner (ADP) and transformation of the EMEA payroll function including automation and standardisation
Qualifications:
- Significant and demonstrable knowledge of successful payroll processing.
- Experienced in managing multiple EMEA payroll processing.
- Experience of payroll journal booking and reconciliations.
- Demonstrated experience of identifying and implementing payroll process improvements.
- Solid organizational skills & ability to multi-task, time management skills.
- Successful management of vendors to achieve company goals.
- Knowledge of and experience working with SOX compliance.
- Previous related accounting support experience.
- Strong attention to detail and accuracy.
- Ability to deliver under pressure
- Intermediate Excel
- Confidential discrete & professional.
- Possess strong research skills.
- Customer service orientation.
