Accounts Payable Specialist I

Main Responsibilities

• Management of Accounts Payable Master Data, including new vendor setups and existing vendor changes

• Set up new coders or approvers in ESKER/ ARIBA, and any changes as required

• Completion of coder and approver changes in ESKER/ ARIBA workflow system

• Monthly reporting and AP Audits (Concur expenses, AP balance sheet reconciliations)

• Ensure invoices are correctly authorised and that relevant paperwork is attached

• Ensure that receipted Purchase Orders are matched to invoices when processing

• Review and approval of payment schedule prior to distribution of funds

• Ensure International Payments meet deadlines

• Maintenance of Accounts Payable Inbox and queries from the business and suppliers

• Supplier statement reconciliations as required

• Support DMS PH Payables processing, if needed

• Be flexible and willing to perform any other tasks as assigned by management

• Ensure you do not discriminate against, harass or bully co-workers, prospective co-workers, Fujifilm Data Management Solutions Pty Limited (FBDMS) sub-contractors, visitors, clients or customers and ensure you treat people with fairness and respect in the performance of your duties.

• Ensure all FBDMS policies, including Business Management System and Security policies and procedures are adhered to.

• Ensure Work Health and Safety policies and procedures are adhered to.

• Ensure that you, and employees within your area of responsibility, take care at all times to work in a safe manner and report workplace hazards.

Key Skills:

• Strong organisation and time management skills

• Strong customer service skills

• Good interpersonal and communication skills

• Knowledge of basic accounting

• Numeracy skills

• Intermediate Microsoft Excel skills

Personality Traits:

• Ability to work in a team environment

• Strong eye for detail

• Achievement orientated

• Able to produce and implement own solutions

• Flexible in a changing environment

Qualitfications and Technical Experience:

• Graduate of any course but with experience in Finance and Accounting;

• If no experience, graduate of any course with accounting knowledge;

• Possess knowledge in General Accounting.

Special Circumstances:

• Month end additional hours may be required to meet accrual and month end obligations

• Must be eligible to legally work in Philippines.

• Employment is dependent on a national police criminal history check that is acceptable to Fujifilm.

• Additional security clearances may be required as requested by Fujifilm or its clients.

• Required to work reasonable additional hours as may be necessary to meet the requirements of the position.

• Maintain Fujifilm and client confidentiality.

• Some travel may be required to various FUJIFILM DMS sites, interstate or overseas to meet requirements of the role.

• May be needed to be on-call from time to time to meet requirements of the role.

• Required to participate in workplace fit-for-work initiatives (including stretching programs).