Office Manager - NINDS

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting NINDS at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

If interested, please provide an up-to-date resume.

Responsibilities.

General administrative tasks to include:

• Performs a variety of complex, specialized administrative support tasks on an ongoing and ad

  hoc basis.

• Prepares simple and complex travel arrangements using authorized travel system and

  procedures. Arranges details of conferences and meeting attendance.

• Prepares travel authorizations using the travel system. Prepares and finalizes travel vouchers for

  traveler expenses. Contacts staff to gather required information and serves as liaison to

  finalize travel arrangements for attending professionals.

• Contributes to maintaining complex schedules and calendars, establishes appointment priorities,

  schedules and reschedules appointments when required.

• Performs tasks to set up special events, including but not limited to researching requirements,

  reserving onsite event space, coordinating AV requirements with technical staff, and provides

  day-of onsite support for event management.

• Contributes to and assists with maintaining shared administrative team task tracking system.

• Prepare reports, letters, agendas, handouts, background materials, and presentations as

  required, using Microsoft Teams and Office Applications (Word, Excel, PowerPoint) and Adobe

  Acrobat.

• • Knowledge of NIH personnel policies and procedures relating to pay, leave, standards of conduct,

  merit promotion, and VISAS. Level of knowledge should be sufficient to have skill in reviewing

  personnel request related documents; advising program staff on personnel regulations, policies, and

  procedures; and advising applicants on employment or other opportunities within the Program Office.

  • Possession of proficient skills in maintaining multiple Microsoft Outlook calendars

  • Knowledge of federal and agency regulations and policies governing local, domestic, sponsored, and

  foreign travel and skill in preparing travel requests and other travel-related documents

  • Knowledge of NIH administrative policies and procedures pertaining to a wide variety of administrative

  functions

  • Knowledge of NIH property management policies and practices and skill in using associated

  automated systems

  • Work experience using NIH applications for entering and tracking purchase requisitions, purchase

  requests, employee time and attendance information, payment requests to fellows, and travel

  authorizations and vouchers

  • Knowledge and skills in using database search techniques, retrieval methods, and information delivery

  systems sufficient to perform tasks involving the categorization, summarization, or location of

  Page 5 of 18

  scientific/management information and retrieval and organization of biomedical information from NIH

  databases such as PUBMED.

  • Skills performing administrative tasks for Procurement Support Services such as preparing purchase

  requests for office equipment and/or supplies, answering questions about and investigating

  discrepancies related to purchases, entering payment information into internal and external

  administrative databases, and assisting with tracking and maintaining files related to purchases

  • Work experience in completing Professional Service Orders for professional speakers and seminars

  including creating schedules, reserving conference rooms, and arranging travel for speakers

  • Skill in using Microsoft SharePoint.

  • Knowledge of regulations governing shipping of biological materials

Qualifications.

• Bachelor's degree or  a high school diploma or GED and four (4) years of related work experience
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions

Benefits.

• Medical, Dental, & Vision Coverage
• Paid Time Off and Paid Holidays
• 401K
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Referral Bonuses
• Employee Discount Program
• Merit Bonuses
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.