Queen Elizabeth’s Global Schools are an equal opportunities employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student’s or community member’s safety or wellbeing. Applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing Police Clearance Certificates from all countries that the applicant has resided in.
Job Title: Document Controller
Reporting to: Head /Sr. Manager - Projects
Function: Projects & Infrastructure Development
Location: Bilaspur, Gurugram, India
The School
At Queen Elizabeth’s School, Gurugram, we proudly extend the distinguished legacy of Queen Elizabeth’s School, Barnet—one of the United Kingdom’s most celebrated academic institutions. Founded on centuries of tradition and intellectual rigour, our branch schools uphold an uncompromising commitment to academic excellence, character formation, and cultural enrichment.
Our vision is to cultivate dynamic, world-class learning environments where the next generation of confident, able, and responsible young people are shaped. We challenge our students to think independently, lead with purpose, and embrace a global perspective—all within a community that values tradition, discipline, and innovation. By blending the timeless values of our founding school with the opportunities of a rapidly evolving world, we ignite curiosity, inspire ambition, and prepare our students to make meaningful contributions to society—as scholars, leaders, and changemakers.
The Opportunity:
The Document Controller will be responsible for managing, maintaining, and controlling all project documentation related to the planning, construction, fit-out, commissioning, and handover of the Queen Elizabeth’s School campus project.
The successful candidate will establish and maintain robust document control systems to ensure that all project drawings, technical documents, contracts, reports, approvals, correspondence, and statutory records are accurately managed, version-controlled, and readily accessible to project stakeholders.
The role requires a highly organised, detail-oriented, and process-driven professional capable of maintaining document integrity, supporting project governance, and ensuring compliance with project documentation standards throughout the project lifecycle.
As a key member of the Project Team, the Document Controller will play a critical role in supporting effective communication, project coordination, regulatory compliance, and successful project delivery.
The Role:
Document Control & Management
• Establish and maintain document control procedures and filing systems for the project.
• Manage the receipt, registration, distribution, tracking, retrieval, and archiving of all project documentation.
• Ensure all project documents are accurately recorded and maintained in accordance with established protocols.
• Maintain document registers, logs, trackers, and filing structures.
• Ensure document numbering, naming conventions, and version control procedures are consistently followed.
• Monitor document status and ensure timely circulation to relevant stakeholders.
Drawing & Technical Documentation Control
• Manage all project drawings, specifications, BOQs, technical submissions, and engineering documents.
• Ensure only the latest approved revisions are available for project execution.
• Track revisions, amendments, and superseded documents.
• Coordinate drawing issuance and distribution between consultants, contractors, vendors, and project teams.
• Maintain comprehensive records of drawing approvals and revisions.
Project Correspondence & Records Management
• Manage incoming and outgoing project correspondence.
• Maintain records of letters, emails, meeting minutes, technical queries, approvals, and contractual communications.
• Ensure all project records are accurately filed and retrievable when required.
• Support the preparation and maintenance of project reports and documentation packages.
• Maintain confidentiality and security of project information.
Contractor & Consultant Coordination
• Coordinate document submissions between architects, consultants, contractors, vendors, and project stakeholders.
• Track submission schedules and ensure timely receipt of required documentation.
• Follow up on pending approvals, reviews, and document submissions.
• Support project meetings by preparing documentation and maintaining records of decisions and actions.
• Ensure document workflows are aligned with project timelines and reporting requirements.
Compliance & Quality Assurance
• Ensure project documentation complies with internal standards, contractual requirements, and regulatory obligations.
• Maintain records required for statutory approvals, inspections, audits, and project certifications.
• Support quality assurance and project governance processes through effective document management.
• Assist with document audits and compliance reviews.
• Ensure accurate record retention and archiving procedures are followed throughout the project lifecycle.
Project Handover Documentation
• Coordinate the collection, verification, and organisation of handover documentation.
• Maintain records of:
• Support the preparation of project close-out and handover documentation packages.
• Ensure all project records are complete and archived for future reference.
Systems & Reporting
• Maintain project document management systems and digital repositories.
• Generate document control reports, status updates, and submission trackers.
• Monitor document workflows and identify opportunities for process improvement.
• Support project teams with document retrieval and reporting requirements.
The Person:
Qualifications and Experience
Personal Qualities:
Preferred Experience
Job details are sourced from the employer's original posting.
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