Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)
Why join our team?
- Need cash before payday? We’ve got you covered with on demand pay
- Quarterly bonuses (based on team achievement and up to 6% of wages)
- Full benefits package – medical, dental, vision & 401(k) match
- Generous PTO & holidays
- Growth opportunities to expand skillsets and enhance career
- Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities
Other Benefits & Programs We Offer:
- Full-time & stable hours – no seasonal cuts!
- Referral bonus program
- Tuition reimbursement
- HSA Medical plan option with annual company contribution
- Perks at Work – discounts on shopping, travel & more
- Proven continued business growth for future opportunities
What You’ll Do
- Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
- Review documents for completeness and accuracy using established checklists and SOPs
- Maintain clean, organized files across SharePoint, TraceGains, and internal systems
- Monitor incoming documentation and route items through FSQ workflows
- Track outstanding requests and follow up with suppliers when information is missing
- Support routine documentation tasks for new materials, changes, and supplier onboarding
- Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
- Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
- Maintain version control and ensure documents match current standards
- Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
- Communicate clearly and professionally with suppliers regarding requirements and corrections
- Enter and validate metadata in documentation systems
- Help troubleshoot simple file issues (permissions, naming, formatting)
- Support consistency and organization across shared FSQ folders
