Overview
Goldbelt Professional Services (GPS) specializes in providing support and expert resources for an extensive range of Public Health missions. This includes scientific, technical, and administrative support ranging from junior staff to high-level Subject Matter Experts. We are research- and data-driven, with a team of experts ready to create solutions and customized support.
Summary:
The Program Analyst will provide executive-level support to CDC leaders. Administrative duties will include, but are not limited to, complex calendar and meeting management, travel arrangements, time-keeping services, correspondence, documentation, and coordination.
This hybrid position requires working on site one day per week, with the flexibility to increase to up to three days on site as needed.
Responsibilities
Essential Job Functions:
- Manage complex calendars of senior staff and team members by responding to invites and inquiries, noting dates, and times of important events, and scheduling and rescheduling meetings.
- Assist with meeting management by preparing agendas, recording meetings, taking notes, disseminating meeting notes and following up on action items.
- Arrange travel and accommodation; prepare travel authorizations and expense vouchers using HHS/CDC travel management system (CONCUR).
- Maintain/update travel trackers and travel budgets; manage conference requests; and provide guidelines to staff on travel procedures.
- Provide occasional support for travel emergencies after hours or on weekends.
- Provide time-keeping services using the TASNet system.
- Ensure accurate tracking and reporting of hours, attendance, and adherence to agency policies.
- Draft and send correspondence on non-technical, administrative matters on behalf of leaders.
- Maintain up-to-date orientation and organizational materials.
- Prepare briefing documents and edit slide presentations.
- Perform purchasing activities using Credit Card Purchasing System (CCPS).
- Provide backup coverage support for other program analysts.
- Perform other assigned duties and projects.
Qualifications
Necessary Skills and Knowledge:
- Ability to handle confidential and sensitive information with discretion.
- Sharp attention to detail in all areas.
- Proactive, problem solving with strong critical thinking and initiative.
- High attention to detail and accuracy in administrative tasks.
- Ability to set up and effectively coordinate virtual and hybrid meetings.
- Exceptional verbal and written communication skills, with the ability to convey information clearly and professionally.
- Skilled in building rapport and maintaining effective relationships across all levels.
- Excellent organizational skills with the ability to coordinate multiple work streams, multi-task, and work well under tight deadlines.
- Flexibility to provide after-hours support when needed.
- Exercises judgment on prioritization, meeting requests, and urgent matters affecting senior leaders.
- Strong working knowledge of Microsoft 365 software (Word, Excel, PowerPoint and Outlook).
Minimum Qualifications:
- Bachelors degree plus 5 years' experience or High school diploma plus 5-10 years' experience
- Prior experience working with the CDC is required, as it helps understand the organization’s culture and environment.
- Familiarity with timekeeping systems like TASNet and EASI.
- Experience with travel management systems such as CONCUR.
- Professional and composed, able to represent executives and organizations with credibility.
Pay and BenefitsAt Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
