Goldman Sachs, Asset & Wealth Management
AYCO | Dallas, TX
Administrative Assistant
Job Summary & Responsibilities:
- Provides dedicated administrative support to Top Advisors and Managing Directors within the Goldman Sachs Ayco Executive Wealth business.
- Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and coordinates related logistics (including conference rooms, conferencing, and catering as needed).
- Handles highly confidential and sensitive client information with the utmost discretion.
- Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
- Coordinates logistics for client calls & meetings, including scheduling, materials preparation, and day-of support.
- Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner.
- Prepares and distributes correspondence, agendas, letters, reports, or other documents as requested.
- Supports general office administrative duties (copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested.
- Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate.
- Orders office supplies & inventory as requested.
- Partners with conference, catering, and other event vendors to support client engagements as needed.
- Maintains understanding of firm policies and can handle certain issues independently.
Qualifications:
- Experience supporting multiple high-level executives in a complex environment, preferably in financial services, private sector, media or government.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Requires excellent interpersonal and communication skills (written & verbal), with a consistently professional presence.
- Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Proactive problem solver and independent thinker with strong follow-through; appropriately escalates and closes loops as needed.
- Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.
- Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred.
- Supportive team player with a positive attitude.
- Ideal candidate has at least 5+ years of experience.
Candidate must be located onsite in the Dallas office as this role is fully onsite.
