Administrative Assistant

The Administrative Assistant is a member of the Good Seed team, supporting the achievement of the mission: Helping youth grow and thrive! The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Executive Director and other Good Seed staff to ensure that all administrative and facility needs are met through the provision of high-level administrative work.

• Provide administrative support, research, preparing reports and memos, managing correspondence; and processing expense reports

• Coordinate and execute special projects and initiatives as directed

• Coordinate meeting logistics, and prepare meeting presentations and materials as directed

• Ensure that office operations run smoothly, including maintaining adequate office supply replenishment; equipment maintenance; liaising with vendors to facilitate building maintenance; occasional meal services for youth; courier services; etc.

• Provide exceptional customer service in-person, via email and by phone to clients, co-workers, external partners, callers and visitors

• Create and maintain accurate administrative procedure manuals to ensure efficient operations

• Organize, maintain, and periodically audit the Good Seed filing system (both hard copy and electronic)

• Recommend opportunities for increased efficiency and process improvements

• Light accounting

• Attend occasional special events (may include weekends)

• Other duties as assigned

• Genuine interest in helping others
• Excellent written and verbal communication skills
• Strong attention to detail
• Excellent organizational skills
• Strong data entry and analytical skills
• Ability to effectively prioritize and meet deadlines for a wide variety of assignments
• Experience working with and maintaining highly sensitive and confidential information
• Flexible
• Ability to operate standard office equipment and troubleshoot issues
• Efficient in Microsoft Office Suite
• Preferred, working knowledge of QuickBooks
• Sound judgement and decision making ability
• High School Diploma (required)
• Bachelor’s Degree (preferred)
• 3+ years experience in an office environment
• Ability to lift 25lbs

All your information will be kept confidential according to EEO guidelines.