The Administrative Assistant will support the Community School Directors by managing all administrative aspects of the 21st Century grant and providing clerical support to program staff.
Reports to: Community School Directors
Locations: Buswich Leaders High School
797 Buswick Avenue, Brooklyn, NY 11221
Hours: 35 hours/week (Non-Exempt)
Salary: $45,000 – $50,000
Major Duties and Responsibilities
- Serve as the primary administrative contact for the 21st Century grant.
- Disseminate and collect program applications; follow up with teachers, students, and parents.
- Create and distribute attendance sheets to instructors and partners.
- Collaborate with coordinators and program partners to ensure timely collection of attendance data.
- File and maintain all attendance, enrollment, and application forms.
- Enter student data into EZReports; compile, sort, and verify information for accuracy.
- Input detailed programming schedules.
- Review and correct data entries; update and purge records as needed.
- Maintain the 21st Century program binder.
- Follow organizational policies and procedures; report any needed changes.
- Maintain confidentiality of student information.
- Attend mandatory 21st CCLC Net training sessions.
- Follow up with families of absent students via phone; maintain a call log.
- Perform general clerical tasks including filing, scanning, photocopying, and data entry.
- Assist with planning and execution of special program events.
- Perform other duties as assigned.
Qualifications
- High school diploma required; minimum one year of office experience.
- Strong organizational, verbal, and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
- Ability to interact positively and professionally with staff and external partners.
- Commitment to a strength-based and/or youth development approach.
- Bilingual in Spanish preferred.
