Recruiting Coordinator (FTC, 12 months)

About the job

Responsibilities:

• Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.

• Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.

• Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.

• High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.

• Communicating updates to candidates regarding their applicant/interview status as needed.

• Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.

This is a hybrid role, based in our Tokyo office and will require M-W in-office duties.

Requirements:

• 2+ years of experience in a fast-paced recruiting coordinator position

• Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator’s job to ensure a smooth experience.

• Detail oriented, highly organized, able to multitask in a fast-paced environment.

• An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness

• Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.

• Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.

• Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor.

• Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.