MY - Logistics Consultant

About Greenpeace:

Founded in 1971, Greenpeace gives voice to a fragile Earth by promoting solutions, advocating change, and inspiring action. The organisation has employed non-violent methods to campaign for environmental justice since its inception. Today, Greenpeace operates in over 40 countries, with headquarters in Amsterdam.

Greenpeace in Southeast Asia:

Greenpeace Southeast Asia (GPSEA) offers dynamic and meaningful opportunities for professional growth. It is driven by a diverse and committed team who uphold the highest professional standards of the world’s leading environmental campaigning organization. By working alongside passionate and skilled colleagues, you will help to tackle some of the planet’s most urgent environmental challenges,

Operating from our offices in Bangkok, Jakarta, Kuala Lumpur, and Manila, we lead globally significant campaigns shaped by regional and national contexts, offering challenging opportunities to address pressing ecological issues. We are financially supported by tens of thousands of people across the region. To remain independent we have a policy of not accepting funding from companies and governments and therefore only accept donations from individuals and private foundations.

Equal Opportunity Employer:

Greenpeace Southeast Asia is an equal opportunity employer with a longstanding commitment to providing a work environment that respects the dignity and worth of each individual. We recognize and value the benefits and strengths that diversity brings to our employees and the whole organization and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, color, disability, ethnicity, family or marital status, gender, gender identity or expression, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other legally protected characteristic. Selection will be in accordance with objective, job-related criteria and the appointment will be on the basis of the applicant’s merits and abilities.

Greenpeace Southeast Asia is seeking an experienced Logistics Consultant to lead the operational planning, coordination, and on-site oversight for the upcoming Rainbow Warrior III port call in Kudat, Sabah.  You will act as the key operational focal point ensuring that onshore and offshore activities, event setup, local vendor management, and movement of teams and equipment are delivered on time, within budget, and in full compliance with safety, environmental, and Greenpeace requirements.

Note: This role is focused on dedicated coordination and on-site management. The Consultant will work alongside the appointed, licensed Shipping/Port Agent, who remains responsible for all statutory maritime, customs, immigration, and ISPS clearances.

Scope of Work & Deliverables:

The assignment is structured into four main operational phases:
1. Planning Phase (Oct – Nov 2026)

• Logistics Plan & Action Tracker: Develop and maintain a comprehensive logistics execution plan, detailed timelines, action trackers, and risk/contingency frameworks.
• Requirements Gathering: Consolidate needs for transportation, accommodation, local site equipment, supplies, and event support.

1. Implementation Phase (Oct – Nov 2026)

• Stakeholder Liaison: Implement the logistics plan between internal Greenpeace teams, the Rainbow Warrior III crew, local authorities, and the appointed Port Agent.
• Vendor & Supply Chain Management: Coordinate local vendors for accommodation, local transport/transfers, equipment delivery/storage, catering and other logistics needs as they arise.
• Budget Tracking: Track logistics commitments and procurement documentation against the approved budget (financial approval rests with Greenpeace).

1. On-Site Management Phase (15 – 25 December 2026)

• Field Execution: Implement day-to-day logistics during vessel arrival, berthing, public/offshore event activities, and departure in Kudat.
• Site & Issue Resolution: Serve as the on-site point of contact to resolve vendor issues, access needs, and operational contingencies in real time.

1. Close-Out Phase (Dec 2026 – Jan 2027)
   • Reconciliation: Hand over all complete vendor records, permit copies, correspondence, and documentation.
   • Final Reporting: Submit a concise Final Logistics Report capturing key deliverables, operational outcomes, budget summary, and lessons learned.

Key Qualifications & Requirements:

• Proven experience in event logistics, field operations, or maritime/vessel project management (experience operating in Sabah or Kudat is a strong advantage).
• Demonstrated ability to manage third-party vendors, suppliers, and local service providers.
• Strong organizational, risk management, and problem-solving skills with high attention to detail.
• Excellent communication skills in English and Bahasa Malaysia to effectively liaise with vessel crew, local suppliers, and authorities.
• Ability to work independently on-site under tight event timelines.

Interested individual consultants are invited to submit a proposal outlining:

1. Profile/CV: Demonstrating relevant experience in logistics management and field execution.
2. Methodology: Proposed approach to managing the four key project phases (suppliers may propose their own tools and operating methods, provided service levels and deliverables are met).
3. Financial Proposal: Itemized fee proposal covering all consultancy deliverables across the project timeline.

Deadline: 30 September 2026