AP Clerk (Onsite)

Job Title: Accounts Payable Clerk

Payrate: $19.00 - $23.00, DOE

Department: Accounting

Report To: Accounting Manager

Working Hours: Schedule may vary depending on company needs

Work Location: Office – HQ 2288 Geer Road Hughson

JOB SUMMARY

The Accounts Payable Clerk performs day to day tasks of all payment cycle activities and compiles and maintains accounts payable records. This position works with the Accounts Payable Specialist and provides financial, administrative, and clerical support to ensure invoices are processed, verified and reconciled according to established policies and procedures in an efficient, timely and accurate manner.

ESSENTIAL FUNCTIONS

• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Reports sales taxes by calculating requirements on paid invoices.

• Protects organization's value by keeping information confidential.

• Sort and match invoices with pertinent back up.

• Post invoices in SAGE and prepare for upcoming payment.

• Inquire with managers on invoice approvals.

• On a weekly basis, uploading Credit Card charges to expense system for employees to view and itemize daily expenses.

• Make copies of any fixed asset or use tax invoices.

• Vendor file maintenance and W-9 folder.

• Correspond with vendors and respond to inquiries.

• Use purchasing portal as a means of invoice back up.

• Organizing accounting records in storage (labelling/pulling old boxes to shred).

• Perform such other duties as the Controller, Accounting Manager, or AP/AR Supervisor may deem necessary.

• Follows and ensures adherence to established Grower Direct Nut Co., local, state, and federal regulations and requirements as well as food safety, sanitation, food production and nutritional guidelines.

• Established and ensures adherence to procedures and standards, which are in agreement with these regulations, requirements and guidelines.