This position will be responsible for all aspects of government and commercial contract management and administration (Client Facing), including ensuring compliance with all contract terms and conditions, FARS and DFARS, and internal policies and procedures during project execution related to Prime Contract administration/management. The Contracts Manager will work directly with Management, and especially Program Managers in the administration and management of Prime Contracts. The Contracts Manager is involved with upgrading the role that Contracts plays for a federal contractor in a rapidly changing national market.
PERFORMANCE OBJECTIVES
The Contracts Manager should drive and monitor compliance with the Prime Contract, Client notifications, etc.
During the first 30 days meet all Program and Project Managers to evaluate their contract needs.
Within 60 days identify the key issues needing resolution and define underlying problems.
Within 60 days improve our contracts processes and tracking system to address the status of critical events and open action items.
Within 90 days, jointly develop a plan of action with Program Managers for Construction, Environmental, Munitions and Professional Services and IT divisions, including appropriate alternatives.
Within 120 days prepare a strategic plan outlining the needs of the department to meet the company’s long-term growth objectives. Be prepared to present strategic plan to the executive committee.
Within 180 days conduct a comprehensive operational review of on-going department activities including processes, systems, methods, and procedures. Develop and implement tactical programs to improve effectiveness in contract kick-off, implementation, execution, invoicing and close out.
Within 12 months create Standard Operating Procedures for Contract Management
DUTIES AND RESPONSIBILITIES
- Manage all client facing commercial and government contracts in accordance with company policies, specifications, good business practices and legal requirements
- Review request for proposal contract terms and risks and develops proactive mitigation strategies for proposal submittals
- Provide advice to management on contract matters that may have significant adverse legal implications and provide guidance on risk mitigation and dispute resolution proactively to reduce impact on the organization
- Maintain systems and file documentation required to manage compliance with all prime contracts and track changes and modifications.
- Support the Subcontracts staff by providing and interpreting flow-down provisions from prime contracts.
- Improve the professional contracting skills of the entire organization by providing guidance and interpretation of compliance with FAR and DFAR clauses.
- Monitor the overall organizational compliance with all terms and conditions of the Prime Contract.
- In coordination with Sr. Management, Vice President of Administration, Program and Project Managers draft, review, sign and issue various correspondence between the Company and the Client to include but not be limited to TERs, REAs, NCRs, NCNs Reps and Certs, Bonding and Insurance Information, etc.
- Maintain/Update the Contracts module of CMiC with executed contracts, modifications, NTP/LOAs, Bonds, COIs, CPARS
- Regularly update government databases, including System for Award Management (SAM).
- Act as Contractor Representative for all CPARS.
- Cultivate amicable and positive relationships with Government Contracting Officers (Client), Executive Management Team, Division Program Managers and Project Managers.
MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS
- Paralegal Certificate (CP) or Certified Federal Contract Manager (CFCM) preferred;
- Ten (10) years of contracts administration and procurement experience for government contractor. Expertise in FARs and DFARs, government and subcontracting systems, policies and procedures, and subcontractor administration;
- Comprehensive knowledge and understanding of contracting principles and all contract types, including commercial contracts;
- Previous federal contracting experience;
- Ability to communicate orally and in writing; ability to plan, organize, and meet deadlines;
- Ability to multi-task while working in a fast-paced environment;
- Proficient in using software, including Microsoft Office programs;
- Ability to work flexible hours to meet deadlines; and
- Must demonstrate excellent interpersonal skills and team building skills and must interact effectively with project operations teams, co-workers, vendors, and clients.
