SR DOCUMENT CONTROL SPECIALIST

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.

Essential Functions

• Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
• Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
• Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
• Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client’s EDMS System as needed
• Maintains Master Document Register logs utilizing the document control system throughout the project.
• Develop document control processes, procedures, and project specifications using project requirements
• Prepare various management and project status reports
• Works closely with the client on the status of project documents
• Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
• Has a deep understanding of best practices for document control
• Ensure work is being performed within the guidelines of our company policies and procedures