Compliance Administrative Agent

About : 

Reporting to the North America Senior Compliance Advisor, the Administrative Agent provides administrative and operational support to Compliance, including scheduling, documentation, reporting, audit readiness, and maintaining systems such as SharePoint and the policy library. This role ensures effective communication and regulatory alignment by coordinating translations, managing compliance data, and supporting AML, privacy, and policy initiatives.

Responsibilities: 

Administration:

• Schedule meetings, prepare agendas and take accurate meeting minutes for the purpose of summarizing and distributing information related to Compliance.
• Proactively maintain Compliance calendar including creating, maintaining, and frequently updating all activity records, related to theCompliance.-
• Provide administrative support during compliance activities, including audit readiness exercises.
• Compile professional communications and presentations and create/prepare spreadsheets for analysis and reporting as required.
• Understand and maintain strict confidentiality of all company information.

Communication & Translation services:

• Work with MHCCA & MHCA communication teams to ensure all released enterprise communication & publishing of policies are translated and shared with Canadian staff.
• Use available technology to translate various Compliance documents and communications.
• Coordinate the proofreading of Compliance documents with different stakeholders.
• Research a variety of topics for the purpose of ensuring compliance with legislative requirements and established guidelines.

Other:

• Assists with administration of policy management as required, including formatting and stakeholder engagement
• Data management in the Compliance SharePoint
• Keeping the Compliance Policy Library up to date, including employee onboarding and offboarding
• Coordinates discussions on AML, Privacy and other Compliance related initiatives
• Assists with AML/ Privacy monitoring reporting for Canada
• Work with interns to manage & update various Compliance reports
• Perform any additional responsibilities, as assigned.

The profile we are looking for:

Knowledge, Skills, and Abilities:

• Excellent time management skills and the ability to prioritize work.
• Ability to manage multiple task and pivot when required.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Must show evidence of initiative, proactivity, and ability to work collaboratively and independently.
• Ability to work collaboratively with cross-functional teams.
• Discretion and ability to handle sensitive information.
• Advanced computer skills and demonstrating experience with office software and email applications.
• French language proficiency is required to work within North America

Education and Experience:

• Relevant experience in an administrative or sales-related role;
• General education in administration, accounting, or office management (VSD, ACS, or DCS)

What we have to offer: 

• Permanent full-time position
• Hybrid work environment for a better work-life balance
• Possibility of working in the offices of:
  • Burlington, ON
  • Laval, QC
  • Montréal, QC
  • Trois-Rivières, QC
• Vacation and flexible leave as soon as you start with us
• Personal spending account
• Competitive compensation plan including a bonus program
• Group retirement plan including an employer contribution
• Complete group insurance program paid in part by the company
• Several opportunities for professional growth
• Employee and family assistance program accessible at all times

Other information:

Please note that the posting is for an existing vacancy.

Don’t think this position is a great fit for you, but still want to join us?  Click here: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b3ef4f03-f8ff-4ded-80c8-6dd5c5a224f7&ccId=9200144510729_2&lang=en_CA&selectedMenuKey=Language

We would like to thank all applicants in advance. Should you be selected for an interview, you will be contacted directly. 

Mitsubishi HC Capital Canada values diversity and is committed to accessibility. Should you require accommodation due to disability, please notify the Human Resources Recruiter.