Hours: Monday – Thursday
Status: Full Time
Reports to: Finance Director and Chief Financial Officer
Purpose:
Under the supervision of the Finance Director and the Chief Financial Officer (CFO), this position will ensure that all supplies orders are processed efficiently.
Duties, Functions and Responsibilities:
- Verify order forms are properly documented with grant/department names.
- Order, store supplies in warehouse or supply room according to department needs.
- Follow up and verify with other staff member to review order form for accuracy and to ensure receipt of items ordered by crosschecking against invoices and packing slips. Delivering requested items to departments.
- Contact approved vendors to reorder routine supplies, process paperwork related to supply requests, including small purchase orders and check requests.
- Ensures positive rapport with staff and vendors.
- Ensures proper care in the use and maintenance of equipment and supplies.
- Performs clerical duties related to maintaining supply inventories.
- Have an understanding of procurement policies and procedures.
- Perform other duties, as may be assigned.
Knowledge, Skills and Abilities:
- Knowledge of supplies, equipment and/or services ordering and inventory control.
- Must be efficient in Quickbooks, Adobe PDF, and Microsoft Office products, including Word, Excel and Outlook.
- Must be able to multi-task.
- Ability to maintain inventory controls.
- Ability to receive, track and distribute supplies.
- Ability to prepare routine administrative paperwork to submit to A/P.
- Requires excellent communication skills, both written and oral
- Strong attention to detail
- Able to work independently or as part of a team.
Qualifications, Education and/or Equivalent Experience:
- High School Diploma or GED
- Must pass a background check and pre-employment drug screening. Random drug screenings are performed.
- Must have a current NV driver’s license and clean DMV record. Driver History Reports are required to be submitted on a quarterly basis.
Working Conditions:
Work is performed in an office environment, with driving required at times. May be subject to sitting, standing, walking, bending, squatting, extensive heavy lifting, pushing, and pulling, and simple grasping.
