International Team Assistant (m/f)

About this Position

As an International Team Assistant, you will partner with senior leaders and act as a trusted administrative partner in a dynamic global environment.

What you´ll do

• Managing complex executive calendars, ensuring effective prioritization of meetings, stakeholder requests, and business commitments.
• Proactively coordinating international business travel, including flights, accommodation, visa arrangements, and travel expense administration.
• Supporting senior leaders in a predominantly virtual and remote working environment, serving as a key point of coordination for internal and external stakeholders.
• Managing executive mailboxes and helping prioritize communication, follow-ups, and action items.
• Organizing leadership meetings, town halls, workshops, and virtual events with participants from different countries.
• Preparing and maintaining presentations, reports, and communication materials with a high level of quality and attention to detail.
• Coordination of tasks between international teams.
• Acting independently, anticipating business needs, identifying potential scheduling conflicts, and proposing solutions before issues arise.
• Collaborating closely with other assistants across Henkel's global network to ensure seamless support and business continuity.

What makes you a good fit

• Minimum 2 years of experience as an Executive Assistant, Management Assistant, or in a comparable administrative support role.
• Previous experience supporting senior leaders or executives in an international environment is strongly preferred.
• Proven experience managing complex calendars, coordinating multiple stakeholders, and handling competing priorities.
• Experience organizing international business travel, including travel logistics, visa administration, and expense management.
• Proficient level of English language (verbal and written form - C1)
• Advanced user of Microsoft 365 applications, particularly Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Strong communication skills
• Demonstrated ability to work effectively in a remote or hybrid support model.
• Excellent organizational skills with the ability to work independently, manage ambiguity, and maintain confidentiality.
• Proactive, reliable, highly accountable, and comfortable operating in a fast-paced international corporate environment.

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Some perks of joining Henkel

• Flexible work scheme with flexible hours, hybrid work model and up to 30 days per year for remote work abroad
• Diverse national and international growth opportunities
• Globally applicable well-being standards, including health and preventive care programs
• Gender-neutral parental leave for a minimum of 8 weeks
• Employee Share Plan with voluntary investment and Henkel matching shares
• 13th salary, incentives
• Cafeteria benefit system, Multisport card
• Henkel shop and Henkel nursery school
• Extra paid days off for special events, referral and relocation bonus

Starting salary range: €1,500–€1,950 gross. The final salary will be determined based on the above criteria and confirmed after the interview process.

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.