Overview
ROLE AT A GLANCE:
The role will oversee and execute day-to-day administrative operations related to all types of sales event activities at Herbalife. Key responsibilities include coordinating events-related documents, maintaining records, supporting the customer service team, supporting event execution ( day event, residential conference/ retreat etc.) that include travel to support and execute events for South Zone (AP/TL/KA/TN/KL). Additionally managing communication with distributors, office administration, third party vendor management. This is a full-time, on-site role located in Regional headquarters and requires strong organizational and communication skills to effectively support the sales events process and ensure smooth operations.
HOW YOU’LL MAKE AN IMPACT:
- Drive structured planning and seamless execution of regional events, improving overall quality and experience
- Reduce administrative burden on sales teams, enabling stronger focus on business growth and distributor engagement
- Ensure efficient coordination between internal stakeholders, distributors, and vendors
- Strengthen operational excellence across sales events and regional administrative processes
- Enhance distributor experience through professional communication and event delivery
RESPONSIBILITIES / DUTIES:
- Plan and execute regional sales events
- Coordinate end-to-end event logistics including venue, travel, accommodation, materials, and scheduling
- Travel as required to support on-ground execution of events
- Ensure adherence to timelines, budgets, and company standards
- Support promotion and communication of events to distributors
- Manage event-related documentation including approvals, PR/POs, and record-keeping
- Maintain accurate records of events, participation, and outcomes
- Assist in preparing reports to track effectiveness
- Provide administrative support to the regional sales team
- Coordinate communication between internal teams (sales, customer service, operations)
- Manage third-party vendors including event agencies, hotels, and logistics providers
- Ensure vendor deliverables meet agreed requirements and quality standards
- Support office administration related to event execution
- Collaborate with customer service teams to address event-related inquiries
- Ensure smooth participant experience before, during, and after events
LEADERSHIP AND SUPERVISORY RESPONSIBILITIES:
- Individual contributor role
QUALIFICATIONS FOR SUCCESS:
Education
Experience
- 5-7 years
- Experience in event coordination, sales support, administrative roles
Skills/Certifications
- General Administration and Organization Skills to manage daily operations and maintain accurate records
- Strong Communication skills to coordinate with stakeholders and deliver clear, concise information
- Administrative Assistance experience with the ability to handle scheduling, documentation, and operational tasks
- Customer Service/vendor management expertise to handle inquiries and provide efficient solutions
- Proficiency in Microsoft Office Suite and other standard administrative tools
- Ability to work independently while supporting a team in a dynamic environment
