Administrative Support

Are you looking for a challenge? That's what we offer!

Administrative Support:

ensuring the smooth execution of daily administrative operations, supporting all teams, and maintaining a high level of organization and professionalism within a dynamic, multinational environment.

Key Responsibilities

• Provide administrative support to various departments
• Organize and coordinate meetings, business travel, and corporate events
• Manage office supplies and liaise with vendors
• Maintain and archive documents, and handle incoming phone calls
• Ensure a well-organized and efficient working environment

Additional General Responsibilities

• Support overall office operations and resolve day-to-day administrative issues
• Manage and log incoming and outgoing correspondence (emails, courier, phone calls), directing it to the appropriate departments
• Monitor deadlines and follow up on pending tasks with teams
• Maintain and update databases and company records
• Assist in administrative projects, including collecting and organizing information for reports and presentations
• Organize and coordinate meetings, travel arrangements, and company events (meeting rooms, transportation, hotels, etc.)
• Welcome and assist visitors/clients, ensuring a positive and professional experience
• Liaise with external partners (couriers, cleaning services, IT support, suppliers)
• Monitor office supply inventory and manage procurement orders
• Ensure the proper functioning of office equipment
• Support marketing initiatives and company promotion activities

Why work for HEIDELBERG?

HEIDELBERG is a company with a lively history – for over 175 years, we have combined innovation and tradition. We believe that we can shape our future. If we pull together, we will collectively turn our vision of the future into reality.

We are looking for future employees who will actively shape the HEIDELBERG of tomorrow with us as part of the team. We are seeking individuals who can turn ideas into concepts and concepts into reality. If you are someone who doesn't just talk about change but also actively implements initiatives and wants to work as part of a team, then join us in actively creating a sustainably successful future. We value people who take matters into their own hands and accompany others along the journey.

With us, you can leverage your skills and further develop and utilize your potential through personal development programs. Your compensation at HEIDELBERG will be attractive, your working environment modern, and your social benefits excellent.

Good to know

Rarely are there candidates who fulfill all requirements 100%. Even if you don't fulfill all requirements, we look forward to receiving your application in any case.