Hilltop Residential is seeking a highly organized, trustworthy, and proactive
Executive Assistant to provide high-level administrative support to three Partners. In this role, the Executive Assistant will manage busy calendars, coordinate travel, handle communications on the Partners’ behalf, and keep priorities and follow-ups moving across a fast-paced, growing organization. The ideal candidate is a polished communicator and trusted partner who anticipates needs before they arise, exercises sound judgement and handles confidential matters with the utmost discretion.
Hilltop Residential is a world-class real estate investment company that provides unparalleled excellence to our customers and investors. Hilltop Residential was founded in 2017 and currently owns and operates $3 billion of multifamily properties throughout the major markets in Texas and the southeastern United States.
Hilltop is a certified Great Place to Work six years in a row, as well as being named a Top Workplace by the Houston Chronicle. We are searching for motivated and talented individuals to be a part of our growing Hilltop family.
Hilltop Residential Offers Great Benefits!• Competitive Pay • 401k with Company Match • Comprehensive Medical and Dental plans • Paid Vision Plan • Paid Life Insurance • Employee Referral Program • Short and Long-Term Disability • Paid Time Off • Employee Rent Discount Program • Rapidly Growing Company with Opportunities for Growth
Job Responsibilities
- Provide day-to-day administrative support to three Partners simultaneously, balancing competing priorities and adapting quickly as needs shift.
- Manage the Partners’ calendars, schedule frequent internal and external meetings, and proactively resolve conflicts to make the best use of each Partner’s time.
- Screen and prioritize the Partners’ email and correspondence, responding on their behalf when appropriate and escalating time-sensitive matters.
- Track action items for each Partner and follow up on outstanding tasks in a timely manner to keep projects and commitments moving forward.
- Draft, proofread, and edit communications for the Partners, including emails, letters, memos, and presentations.
- Coordinate business travel for the Partners, including flights, lodging, ground transportation, and detailed itineraries.
- Serve as a professional liaison between the Partners and employees, clients, investors, and outside partners, representing Hilltop Residential with professionalism and discretion.
- Maintain confidential records, files, and documents with the highest level of discretion and organization.
- Process expense reports and invoices for the Partners accurately and on schedule, coding and submitting to Accounting as required.
- Provide administrative support to other C-suite executives as needed, including scheduling, travel coordination, and meeting preparation.
- Prepare agendas, materials, and notes for executive meetings as needed.
- Organize and plan company events and executive meetings, including logistics, vendor coordination, and day-of support.
- Assist with planning, research, and bookings for Hilltop’s annual companywide Kickoff Party and support the event as requested day of. May include travel.
- Coordinate the ordering and delivery of investor gifts, tracking recipients and ensuring timely, accurate delivery.
- Oversee special projects for the Partners as needed by drafting timelines, communicating with stakeholders, tracking deliverables, and ensuring successful completion.
- Assist the Office Management Team with administrative tasks that support the smooth day-to-day operation of the Corporate Office.
- Assist with select personal tasks and errands for the Partners as needed.
- Perform other administrative duties as assigned.
