Recruitment Coordinator

We are looking for a highly organized and proactive Recruitment Coordinator to join our internal Recruitment team in our Sofia office. In this role, you will help deliver a seamless and efficient recruitment experience across multiple countries and business functions.

Working in a fast-paced, international environment, you will coordinate complex hiring activities involving candidates, recruiters, hiring managers, agencies, and senior stakeholders across different geographies and time zones. This role is ideal for someone who thrives on organization, enjoys working with people, and takes pride in delivering exceptional service and attention to detail.

Key Responsibilities

• Schedule and coordinate interviews between candidates, recruiters, hiring managers, and external recruitment agencies.
• Manage complex calendars and interview logistics across multiple time zones.
• Communicate interview schedules, process updates, changes, and next steps to candidates and stakeholders.
• Maintain recruitment trackers and ensure hiring activities are accurately recorded.
• Update and manage candidate information within the Applicant Tracking System (ATS).
• Produce regular recruitment reports to support the monitoring of hiring activity, performance metrics, and recruitment effectiveness.
• Support recruiters throughout the recruitment process to ensure a positive and seamless candidate experience.
• Build strong working relationships with stakeholders at all levels, including senior leaders, while managing changing priorities and complex scheduling requirements.
• Act as an ambassador for the recruitment team by providing professional, timely, and customer-focused support to candidates and stakeholders.
• Manage multiple recruitment activities simultaneously while maintaining a high level of accuracy, responsiveness, and attention to detail.
• Contribute to continuous improvement of recruitment coordination processes and ways of working.

Essential

• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent attention to detail and commitment to delivering high-quality work.
• Strong communication skills and stakeholder management.
• Ability to build effective working relationships across different teams, cultures, and locations.
• Confident working in a fast-paced environment where priorities can change quickly.
• Proficient in using systems and technology to manage workload, coordinate activities, and produce reports.
• Strong problem-solving skills and a proactive approach to work.
• Excellent written and verbal communication skills in English.
• A collaborative, service-oriented mindset and a genuine desire to support others.
• Previous experience in a coordination, administration, recruitment is an advantage

You'll be successful in this role if you are:

• Highly organised and dependable.
• Calm and efficient under pressure.
• Comfortable managing multiple tasks at the same time.
• A natural communicator who enjoys working with a wide range of people.
• Detail-oriented with a strong focus on accuracy.
• Adaptable, resilient, and able to thrive in a dynamic international environment.
• Passionate about providing an excellent experience for both candidates and stakeholders.

What We Offer: 

• Additional Health Insurance
• Monthly Food Vouchers
• Multisport Card
• 25 days annual vacation
• Volunteering days
• Specialised Training
• Hybrid model (mix of office and home office days based on project assignments)
• Modern Office with excellent access to transport
• Drinks & Fruit Office Supply
• Professional & Friendly work environment
• Company events
• Opportunity to grow your career and work with international teams

In applying for a role with Hitachi Solutions Europe Limited and/or its affiliates (“Hitachi”) you consent to Hitachi collecting and storing your personal information (including your name, job title and email address) in relation to this role and any others that may be suitable in the future.  For more information please refer to our Privacy Policy located at http://www.hitachi-solutions.co.uk/privacy-policy/

The role is based in Sofia, Bulgaria, Europe

Beware of scams

Our recruiting team may communicate with candidates via our @hitachisolutions.com domain email address and/or via our SmartRecruiters (Applicant Tracking System) [email protected] domain email address regarding your application and interview requests.

All offers will originate from our @hitachisolutions.com domain email address. If you receive an offer or information from someone purporting to be an employee of Hitachi Solutions from any other domain, it may not be legitimate.