Administrative Assistant

Responsibilities

• Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc.
• Responds and follow-up with all overseas and inter-office email
• Create Confirms all purchase orders with overseas office and follow up with shipments
• Ensures all purchase order confirmations or invoices are signed by executives
• Request new production samples from overseas vendors
•  Request lap-dip samples for all new production with overseas vendors/office.
• Send samples to customers for new production orders, if needed for approval
• Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof
• Follow-up with overseas vendors to ensure all containers are shipped on the date requested.
• Prepare and mail all USPS/UPS/Fed-Ex packages as needed
• Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter.
• Gather, send and monitor pre-production/production testing along with samples
• Communicate with Product Development, Production and Sourcing to exchange information

Qualifications

• At least 5 years of Administrative and/or Secretarial experience

• Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred.

• Qualifications: Multitasking, Works well under Pressure, Leadership and Problem Solving skills, Good Work Ethic, Positive Attitude, Phone Etiquette, Written and Verbal Proficiency, and Confidentiality

Please provide the following

• Resume

• Cover letter including your compensation requirements

• Examples of work

All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered. All your information will be kept confidential according to EEO guidelines.