Project Assistant, Office of the Dean of Arts and Social Sciences

FACULTY OF ARTS & SOCIAL SCIENCES

OFFICE OF THE DEAN OF ARTS AND SOCIAL SCIENCES

Project Assistant (26270180)

The Office would like to invite proactive and self-driven applicants for the position of Project Assistant to provide administrative support for the following duties:

Responsibilities:

• Provide day-to-day administrative support, including handling email inquiries and phone calls, procuring office supplies, conducting classroom and facility inspections, as well as reporting repair and maintenance issues;
• Administer the room-booking system and compile usage statistics to prepare reports;
• Assist in managing the Faculty’s facilities to support teaching, research, events, and meetings;
• Support colleagues in managing administrative and financial matters related to research initiatives;
• Work closely with team members to deliver Faculty-wide events;
• Provide administrative and secretarial services to committees and projects; and
• Perform any other duties as assigned.

Requirements:

• A recognised bachelor’s degree with some relevant work experience;
• Good command of written and spoken English and Chinese (including Putonghua);
• Proficiency in computer skills (e.g. word processing, Excel, PowerPoint, and the use of AI platforms/agents);
• Strong interpersonal and communication skills;
• Highly self-motivated, with strong initiative and a strong sense of responsibility; and
• Ability to work independently and as part of a team under pressure.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed-term contract of one year, with the possibility of renewal subject to satisfactory performance and funding availability.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the submission of application may consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.