Project Executive (Event Management)

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, we organises more than 30 world-class international trade fairs in Hong Kong each year. These fairs which cover various industries and sectors, create opportunities for companies to promote their products and services to buyers from all over the world. We are now seeking a dynamic, high-calibre, and experienced professional to join our Business Planning and Digital Business Department under the Consumer Goods and Lifestyle Cluster, helping to strengthen Hong Kong’s role as Asia’s international business platform.

Responsibilities:

• Provide support for onsite operations and logistics during trade and public fairs to ensure smooth event delivery and a high-quality participant experience.
• Coordinate with external parties and internal departments on technical arrangements for buyer registration, briefing sessions and related event activities.
• Proofread and follow up on graphics and artwork for event setup, including backdrops, signage and displays.
• Prepare buyer badges and printed materials, and produce eDMs, including content development and performance monitoring.
• Liaise with service providers on the recruitment and management of temporary staff and other outsourced services.
• Conduct briefings for onsite temporary staff and prepare related briefing materials.
• Handle enquiries from exhibitors, buyers and other event participants in a professional and timely manner.
• Assist in desktop research, market intelligence gathering, preparation of reports and presentations, and post-event evaluations.
• Provide administrative support, including data entry, scheduling, documentation management and coordination across teams.
• Perform other ad hoc duties as assigned.

Requirements:

• Degree holder with a minimum of 2 years' working experience
• Proactive, well-organised, self-motivated, efficient, responsible and detail-minded, able to work under pressure and tight deadline
• Excellent co-ordination and interpersonal skills, tactful in dealing with all levels of people
• Be flexible and a good team player
• Proficiency in MS Office including Excel and PowerPoint
• Good command of spoken and written English and Chinese.  Fluent Putonghua
• Willing to work overtime and on weekends or public holidays

Remuneration and Benefits:

Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package, including annual leave, medical and dental benefits, will be offered.

Application Procedure:

Interested candidates are invited to complete the application form on our website. Those who do not hear from us within EIGHT WEEKS after the closing date may assume their applications were unsuccessful.

All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Applicants may be considered for other suitable positions within the Council. Their personal data will be destroyed six months after the selection is finalized.